Personal Assistant to The Governor in Charge

5 months ago

Kilmarnock, United Kingdom Scottish Prison Service Full time

To provide professional and confidential administrative support to the Governor, Deputy Governor, Senior Management Team within HMP Kilmarnock.- Responsibilities Point of contact for Governor and Deputy Governor when dealing with written and verbal enquiries, including confidential Prisoner Complaints (PCF2) and Treat as Official Correspondence (TOC), and where appropriate providing a response on their behalf.- Secretarial support to a range of business meetings within the establishment including minute taking and action lists.- Maintain effective and efficient electronic and paper-based filing and date recording systems, ensuring compliance and Records Management Policy, Data Protection Legislation and SPS guidelines.- Carry out other administration tasks commensurate with pay band including but not limited to ad hoc cover for other administrative functions.**Person Specification**- Qualification Requirements- Five National 5 qualifications, including English and Maths/Arithmetic or equivalent qualifications or relevant experience. **ESSENTIAL**
- Knowledge, Skills and Experience Requirements- Previous experience in an administrative or secretarial role. **ESSENTIAL**
- Strong working knowledge of IT and Microsoft Office packages including Excel, Word, and Outlook etc**. ESSENTIAL**
- Ability to record confidential information accurately and have excellent attention to detail. **ESSENTIAL**
- Behaviour Requirements- Relationships & Collaboration- Listen & Communicate- Plan & Organise- Selection method 1- Interview

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