Pa Coordinator Sobell House

4 weeks ago

Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

We have an exciting opportunity to join the administrative team supporting palliative and end of life care patients. Palliative care’s mission is to enrich the lives of our patients with life limiting conditions and those who live and care for them in our Oxfordshire communities. People are friendly here and there’s a real culture of kindness that makes Sobell/Katharine House a special place to work. Although our patients are approaching the end of their lives, it’s a privilege to be part of the team who ensure they receive such good care. You’ll be part of the administrative team who support our palliative care consultant teams at Sobell House and Katharine House, based at Sobell.

You’ll be a good team player, who’s highly organised and possess good interpersonal and communication skills that allow you to handle calls in a professional, sensitive way.

You’ll demonstrate an excellent range of proactive administrative skills, with the ability to multi -task and meet deadlines. You must have experience of working as a PA and/or medical secretary at a senior level as well as being proficient in the use of Microsoft Office software packages. You’ll have experience in taking minutes or be willing to develop your minute taking skills as full training will be given.

Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective, proactive and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources.

The post holder has responsibility for co-ordinating a professional, comprehensive, proactive and efficient administrative service, which is effectively delivered to all patients and members of the department. This will be through the delivery of a comprehensive administrative service to a specialty team.

To be the first point of contact on all administrative issues, and to provide efficient and comprehensive support to the HPCT, Hospital, Community and RIPEL Palliative Care management team.

To facilitate communication and systems between the HPCT, CPCT and RIPEL palliative care teams, other teams within palliative care and the Trust.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

1. To co-ordinate and be responsible for the provision of full Personal Assistant, secretarial and administrative services to designated managers/nurses. To work effectively with PA colleagues to provide a seamless, integrated and efficient PA service to the HPCT, CPCT and RIPEL management and nursing teams.

1. Implement policies and procedures to maintain proactive, efficient department/office and online filing systems to facilitate the smooth running of the administrative services.

1. Manage their defined areas within the speciality and be responsible for prioritising work, reviewing working practices to ensure the effective running of the department and effective communication structures are implemented.

1. To ensure that joint working and close co-operation is developed and maintained with staff both internal and external, providing the clinical/operational services in order to maintain a complete and seamless service to patients.

1. Deal with complex enquires from staff/patients/relatives/visitors investigating and researching matters thereby providing information/guidance and advice to others to ensure their queries have been dealt with.

1. Organising calls, virtual meetings &/or room bookings where necessary, and organising refreshments if required.

1. To organise meetings, including co-ordinating dates, booking venues, sending out agenda and supporting papers, arranging equipment and refreshments where required.

1. Responsible for co-ordinating meetings. Help prepare draft agendas for meetings. Participating in meetings to take minutes, share screen material and record virtual meetings. Circulating minutes and tracking to ensure actions are completed.

1. To liaise with other departments as required.

1. Undertake general administrative/office duties including, typing, photocopying/scanning, attaching documents to electronic patient files, arrangement of meetings, taking minutes and dealing with general

co

  • Fundraising Coordinator

    1 week ago

    Oxford, United Kingdom Sobell House Hospice Charity Full time

    **Job Title**:Fundraising Coordinator **Hours**:30-37.5 hours per week **Location**: Sobell House Hospice Charity Office (Hybrid working available) **Salary**: £25,643 per annum (pro rata for part-time appointment) **The role**: An exciting opportunity has arisen within the fundraising team at Sobell House and we are now looking for a creative and...

  • Relationship Fundraising Coordinator

    1 month ago

    Oxford, United Kingdom Sobell House Hospice Charity Full time

    **Job Title**:Relationship Fundraising Coordinator **Hours**:22.5-37.5 hours per week **Location**: Sobell House Hospice Charity Office (minimum four days in office) **Salary**: £25,643 per annum (pro rata for part-time appointment) **The role**: We’re looking for an experienced Coordinator to join our small and friendly fundraising team. The purpose...

  • Individual Giving Coordinator

    5 days ago

    Oxford, United Kingdom Sobell House Hospice Charity Full time

    **Job Title**:Individual Giving Coordinator **Hours**:30-37.5 hours per week **Location**: Sobell House Hospice Charity Office (Hybrid working available) **Salary**: £25,643 per annum (pro rata for part-time appointment) **The role**: An exciting opportunity has arisen within the fundraising team at Sobell House and we are now looking for a creative and...

  • Relationship Fundraising Coordinator

    1 month ago

    Oxford, United Kingdom Sobell House Hospice Charity Full time

    **Job Title**:Relationship Fundraising Coordinator **Hours**:22.5-37.5 hours per week **Location**: Sobell House Hospice Charity Office (minimum four days in office) **Salary**: £25,643 per annum (pro rata for part-time appointment) **The role**: We’re looking for an experienced Coordinator to join our small and friendly fundraising team. The purpose...

  • Sobell House Fellow

    2 days ago

    Oxford, United Kingdom Oxford University Hospitals Full time

    Job overview This post is very kindly supported financially by Sobell House Hospice Charity and employed via the NHS. The post holder’s duties will be primarily at Churchill Hospital, Oxford, or the Nuffield Orthopaedic Hospital, Oxford, but it is a condition of all appointments that post holders would be willing to work in any of the Trust’s...

  • Sobell House Fellow

    2 weeks ago

    Oxford, United Kingdom Oxford University Hospitals Full time

    Job overview The post holder’s duties will be primarily at Churchill Hospital, Oxford, or Katharine House Hospice, Banbury, but it is a condition of all appointments that post holders will be willing to work in any of the Trust’s locations and outreach into the community if required. The aim of these fellowships is to offer a / split of clinical...

  • Individual Giving Fundraiser

    20 hours ago

    Oxford, United Kingdom Sobell House Hospice Charity Full time

    **Job Title**:Individual Giving Fundraiser **Hours**:30-37.5 hours per week **Location**: Sobell House Hospice Charity Office **Salary**: £28,177 per annum **The role**: An exciting opportunity has arisen within the fundraising team at Sobell House and we are now looking for a creative and motivated Fundraiser to support the Individual Giving team. This...

  • Individual Giving Fundraiser

    6 hours ago

    Oxford, United Kingdom Sobell House Hospice Charity Full time

    **Job Title**:Individual Giving Fundraiser **Hours**:30-37.5 hours per week **Location**: Sobell House Hospice Charity Office **Salary**: £28,177 per annum **The role**: An exciting opportunity has arisen within the fundraising team at Sobell House and we are now looking for a creative and motivated Fundraiser to support the Individual Giving team. This...

  • Sobell House Fellow

    2 weeks ago

    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Job summary The post holder's duties will be primarily at Churchill Hospital, Oxford, or Katharine House Hospice, Banbury, but it is a condition of all appointments that post holders will be willing to work in any of the Trust's locations and outreach into the community if required. The aim of these fellowships is to offer a 60/40 split of clinical...

  • Administrator

    1 week ago

    Oxford, United Kingdom Sobell House Hospice Charity Full time

    **Job Title**:Supporter Care and Processing Administrator **Hours**:37.5 hours per week **Location**: Sobell House Hospice Charity Office **Salary**: £23,498 per annum **The role**: An exciting opportunity has arisen within the supporter care team at Sobell House and we are now looking for a motivated individual to provide a first-class administration...

  • Retail Event Manager

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Sobell House Hospice Charity Ltd Full time

    Home / Jobs / Retail Event Manager – OxTrail Hub Shop Retail Event Manager – OxTrail Hub Shop 5 hours per week over 7 days from Monday to Sunday We have an exciting new opportunity to join our Retail Team as a Retail Event Manager looking after our OxTrail Hub Store in the Westgate Centre, Oxford. Working as part of the the Retail Team to...

  • Retail Event Manager

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Sobell House Hospice Charity Ltd Full time

    You are here: Home / Jobs / Retail Event Manager – OxTrail Hub Shop Retail Event Manager – OxTrail Hub Shop Hours 37.5 hours per week over 7 days from Monday to Sunday We have an exciting new opportunity to join our Retail Team as a Retail Event Manager looking after our OxTrail Hub Store in the Westgate Centre, Oxford. Working as part of the the...

  • Sobell House Fellow

    2 days ago

    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    This post is very kindly supported financially by Sobell House Hospice Charity and employed via the NHS. The post holder’s duties will be primarily at Churchill Hospital, Oxford, or the Nuffield Orthopaedic Hospital, Oxford, but it is a condition of all appointments that post holders would be willing to work in any of the Trust’s locations. Depending...

  • Pathway Coordinator

    2 months ago

    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking to appoint a Band 4 Speciality Team Administrator to provide efficient, comprehensive support to the Bereavement and Voluntary Services at Sobell House and Katharine House Hospices. The post holder will be a key member of the Bereavement and Voluntary Services Team providing high quality, confidential administration to ensure prompt and...

  • Ward Sisters Assistant

    1 month ago

    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Band 3 Ward Sister’s Assistant - Full/Part-time hours available Sobell House, Churchill Hospital, Oxford Sobell House is an NHS hospice within Oxford University Hospitals Trust specially designed to provide care and support for patients with advanced incurable disease along with their families. Our work is enhanced through the support of the Sobell House...

  • Team Chaplain

    2 weeks ago

    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    The advert as below and the Job description and person spec has an overview of the role of a Team Chaplain. The hours are required to mostly be worked in Sobell House and Katherine House Hospices but some hours will be in the rest of the Trust. There is also a requirement for some on call which will be across all of OUH and the Hospices Advert for...

  • PA to Director

    1 week ago

    Oxford, United Kingdom allen-associates Full time

    A fantastic opportunity has arisen to join our established client as the Director’s PA in a prestigious, faith-based, educational organisation. This is a sought after and pivotal role that will provide exemplary administrative support to the Director and Founder of the institution, acting as a main point of contact for their extensive international...

  • PA to Director

    5 hours ago

    Oxford, United Kingdom allen-associates Full time

    A fantastic opportunity has arisen to join our established client as the Director’s PA in a prestigious, faith-based, educational organisation. This is a sought after and pivotal role that will provide exemplary administrative support to the Director and Founder of the institution, acting as a main point of contact for their extensive international...

  • Temporary Pa to Bursars

    2 weeks ago

    Oxford, United Kingdom Allen Associates Full time

    Are you an exceptional PA who has experience of supporting at an executive level? This is a temporary assignment starting ASAP, which will be ongoing until a permanent member of the team is sourced. Should you be interested in the permanent role you will be given the opportunity to apply. This role is full-time and fully office-based. **Temporary PA to...

  • Temporary Pa to Bursars

    5 days ago

    Oxford, United Kingdom Allen Associates Full time

    Are you an exceptional PA who has experience of supporting at an executive level? This is a temporary assignment starting ASAP, which will be ongoing until a permanent member of the team is sourced. Should you be interested in the permanent role you will be given the opportunity to apply. This role is full-time and fully office-based. **Temporary PA to...