Personal Assistant for Supply Chain Directors

4 weeks ago

Edinburgh, United Kingdom Diageo Full time

Job Description:
Personal Assistant for Supply Chain Directors

12 month Fixed Term Contract

Location Flexible: Edinburgh Park, London, Glasgow, Dublin

Closing: 24/02/2023

This role will provide proficient personal assistant support to the business leaders in our Supply Chain and Procurement business. It will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative and confidentiality.

Top Accountabilities
- Effective diary management - emphasis on anticipating needs and understanding priorities
- Meeting co-ordination, preparation, efficiency and effectiveness including ability to set up and run virtual meetings
- Travel, visa and accommodation management and co-ordination
- Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place
- Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner
- Co-ordination of data & digital filing systems
- Preparation of relevant business reports e.g. team budget
- Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
- Management and organisation of internal and external events e.g. conferences, meetings, events

About you

To be successful in role you will have similar experience working in a high performing a PA or Team Assistant role.

Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales.

Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks.

Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload.

Experience working with; SAP, Concur, Condecco, Coupa, Outlook & Microsoft Office & virtual meeting tools (e.g., Zoom).

Celebrating our inclusive and diverse culture is core to Diag’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps our business to grow and our values, purpose and standards set the conditions for us to respect the unique contribution each person brings.

Flexibility is key to success in our business and many of our staff work flexibly in many different ways, including part-time, compressed hours, flexible location. Please talk to us about what flexibility means to you and don’t let anything stop you from applying.

Character Is Everything

Worker Type:
Regular

Primary Location:
Edinburgh Park

Additional Locations:
1HQ, Dundas House, St James Gate

Job Posting Start Date:
2023-02-16-08:00

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