Administrator

2 weeks ago


Cambridge, United Kingdom Cambridgeshire Community Services NHS Trust Full time

We have an exciting opportunity for an Administrator to join our busy Community Paediatrics Administrative Team, which is part of Cambridgeshire Children’s Specialist Services.

You’ll become part of a passionate team of people, committed to providing the best care to our patients.

The team work across two bases in Cambridge and Huntingdon. The base of this post can be either of these locations although sometimes, travel between the two will be required.

The post holder must have administrative experience and will be involved in working as a member of the Admin Team to support clinical staff and provide a comprehensive, high quality, administrative service at all times.

You will undertake a variety of duties including answering a busy telephone line, dealing with day-to-day queries, updating patient information system (SystmOne), sorting incoming & outgoing post, completing work from a shared inbox, and audio typing, as well as other administrative tasks as required. This post will also provide cover for Reception as and when required.

A good understanding of SystmOne system (not essential as training will be given to those who have not worked on this system before).

A good knowledge of Microsoft Word / Office packages.

Good verbal and written communication skills.

Copy and Audio typing at a rate of between 40 to 60 words per minute, to type appointment & clinical letters, and child protection reports.

Support the Clinical Team in managing the referral process.

Maintain and update accurate patient records in accordance with the standard operating procedures.

The post holder will be expected to demonstrate flexibility in the role.

Rated ‘Outstanding’ by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.

There’s one reason why our services are outstanding - and that’s our amazing staff who, for the seventh year running, rated us incredibly highly in the national staff survey.

Main

**Responsibilities**:
To carry out a range of administrative and secretarial duties to support the community paediatric team using electronic patient management systems to register, process, check, update, and discharge patients.

Support the clinical team in managing the referral process for community paediatrics.

Type appointment letters, clinical letters, Child Protection reports using copy typing and audio typing.

Maintain and update accurate patient records is accordance with standard operating procedures including scanning, filing, audio and copy typing.

Respond to all queries, correspondence, and issues within department in relation to specialist services.

Support services in arranging and managing clinic rota’s and booking appointments for patients.

Support the management of the 18 week wait list, escalating any issues to line manager.

Prioritise and manage own workload.

Support the admin team leader in introducing changes to administrative systems in line with service modernisation and integration.

Support any audits required by the services relating to this department.

Produce information and data relating to the services relating to this department, as required.

Assist on reception or Single Point of Access (SPA) phone lines, if required.

Participate in administration meetings and share good practice amongst peers within the organisation.

Communication

Communicate effectively at all levels with parents/carers, colleagues, the general public and external agencies through various mediums of communication.

Answer queries from doctors, clinicians, and other staff, regarding clinics and patients.

Ensure clear and effective liaison with other agencies including, Education, Social Services and Police.

To fully understand and work in a manner that recognises the importance of confidentiality and the sensitive nature of the information that is being stored or shared.

Ensure that all information is disseminated to staff as appropriate.

Maintain links with other relevant administration staff to ensure support network and common systems of working are developed and when necessary, demonstrate/assist less experienced colleagues with tasks.

Assist with day-to-day queries into department.

Provide data and information for reports as required.

Provide narrative or description to data as required.

Contribute to CCS internal communication strategies ensuring effective two-way communication and engagement within the organisation.

Contribute to CCS external communication strategies to raise awareness and promote the reputation of CCS services.

Budgetary Responsibility

Order specialist equipment and consumables for services as required.

Receipt goods as required.

Liaise with central procurement team for routine orders.

Monitor use of consumables within own area and identify areas of saving and make changes as required.

People Management

Mainta


  • Administrator

    1 month ago


    Cambridge, United Kingdom Sellick Partnership Full time

    **Role: Administrator** **Location: Cambridge - Remote** **Duration: 3 Months with possible extension** **Salary: £23,949 to £26,282** Sellick Partnership is currently recruiting for an Administrator for a Public Sector organisation based in the Cambridge This role would be suitable for an experienced Administrator who is looking for a new role that...

  • Administrator

    5 days ago


    Cambridge, United Kingdom Brandon James Ltd Full time

    An award winning, well established architectural firm is now seeking a confident Administrator to join their growing firm, in Cambridge on a part time basis. **The Administrator** The Administrator work on a wide variety of office and project administration and therefore will be required to have an excellent understanding of business processes as well have...

  • Administrator

    4 weeks ago


    Cambridge, United Kingdom Exact Sourcing Ltd Full time

    Are you looking to build on your existing administration skills? Do you have a high level of accuracy and attention to detail? As this is what is required to work with our client in Cambridge, who have created a modern forward thinking office environment.They are a specialised company and are looking for someone who has a background in administration and who...

  • Administrator

    2 months ago


    Cambridge, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

    We are currently looking to recruit an enthusiastic and motivated Administrator, to provide administrative support for the Cameo team based at Chesterton Medical Centre. If you are looking for a new challenge, enjoy variety in your work and wish to be part of a team striving to make a difference for our community by supporting people with Early Intervention...

  • Administrator

    1 month ago


    Cambridge, United Kingdom Streets Chartered Accountants Full time

    **Cambridge Office** We are looking for an administrator to join our Cambridge office. The work will involve a wide range of administrative duties including managing our customer database information, setting up new clients, liaising and supporting the team with client chargeable administration, scanning and post duties as well as other ad-hoc internal...

  • Administrator

    2 days ago


    Cambridge, United Kingdom Cambridge Maths School Full time

    **About The Cambridge Maths School** Our school is seeking an enthusiastic Administrator to join our team on a part-time basis. We're looking for someone who is confident, organised, and ready to take on any challenge. This is an exciting opportunity to make a real impact in the lives of our students. Post: Administrator Responsible to: Head of School,...

  • Administrator

    3 days ago


    Cambridge, United Kingdom St Edmund's College Full time

    **Administrator** **Salary**:£25,392 (£13.31 p/h) **Location**:Cambridge, St Edmunds College **Contract type**:Permanent, Full time Do you have excellent administration skills and are looking for a supportive work environment? St Edmund’s College is hiring an Administrator who can build good working relationships whilst ensuring the day to day...

  • Administrator

    4 weeks ago


    Cambridge, United Kingdom Brook Street Full time

    Brook Street are working with our prestigious client based on the east outskirts of Cambridge to recruit for an Engineering Administrator on an initial 3 month contract As an Engineering Administrator, you will play a crucial role in providing administrative support to our clients engineering team and facilitating the smooth operation of engineering...

  • IT Administrator

    1 month ago


    Cambridge, United Kingdom Pure Resourcing Solutions Full time

    IT Administrator Central Cambridge Hybrid: 1 day from home My client is leading the way in providing support in the MedTech world. We are looking for an IT Administrator to join the growing team. The key responsibility of this role includes administration of Office365, Azure Active Directory and Cloud Storage solutions. Key Responsibility - Setting up...

  • Administrator

    1 month ago


    Cambridge, United Kingdom The One Group Full time

    Location: Cambridge - Salary: £11.10 - £11.70 per hour per hour - Job Type:Temporary Posted 28 days ago - **Sector**: Administration - **Contact**: Jacquelyn Mahoney - **Duration**: Ongoing - **Start Date**: ASAP - **Expiry Date**: 29 March 2024 - **Job Ref**: BBBH51146_1709122187 We are looking for an immediately available Administrator to join our...

  • Administrator

    5 days ago


    Cambridge, United Kingdom Cambridge University Hospitals Full time

    **Main area** - Administration**Grade** - Band 3**Contract** - Permanent: Bank Opportunities also available**Hours** - Full time - 37.5 hours per week (p.a. pro rata)**Job ref** - 180-FCA-246026-RE1**Employer** - Cambridge University Hospitals NHS Foundation Trust**Employer type** - NHS**Site** - Addenbrookes Hospital-All Divisions**Town** -...

  • Administrator

    6 days ago


    Cambridge, United Kingdom Cambridge University Hospitals Full time

    **Main area** - Administration**Grade** - Band 3**Contract** - Permanent**Hours** - Full time Part time 37.5 hours per week (p.a. pro rata)**Job ref** - 180-FCA-246026-RE3**Employer** - Cambridge University Hospitals NHS Foundation Trust**Employer type** - NHS**Site** - Addenbrookes Hospital-All Divisions**Town** - Cambridge**Salary** - £22,816 - £24,336...

  • Administrator

    4 weeks ago


    Cambridge, United Kingdom Polkadotfrog Full time

    **the role.** We are currently working with a thriving and highly reputable business in the centre of Cambridge. Together, we are seeking an experienced Administrator to join their team! - Dedicated general administration support within business and employment Tax, VAT and payroll - Preparation of general correspondence, accounts, new client documentation,...

  • Administrator

    4 weeks ago


    Cambridge, United Kingdom Pure Resourcing Solutions Full time

    After School Care and Activities: Administrative support for extra-curricular clubs and activities both in the initial sign-up process for pupils and parents and processing the changes to membership during the term; Scheduling and Logistics: Support to the Administration Manager in the planning of cover for absent staff; support to the Co-curricular Lead in...

  • IT Administrator

    3 days ago


    Cambridge, United Kingdom Kameo Recruitment Ltd Full time

    Are you an ambitious and proactive individual looking for an exciting opportunity to gain professional growth and skill development within the Information Security and Compliance area? If yes, then look no further and keep reading… This IT Administrator role is best suited to an individual in their early IT career who is self-motivated and enthusiastic,...

  • Administrator

    6 days ago


    Cambridge, United Kingdom Eastern Learning Alliance Full time

    **CHESTERTON COMMUNITY COLLEGE** **Administrator** **37 hours per week** **Term time plus 2 training days** **Salary: Scale 4 points 7-11 £22369- £24054 FTE** We require an individual with excellent prioritisation and organisational skills to join our team to support the Senior Leadership with administration tasks. - **Main purpose**_ The...

  • Administrator

    4 days ago


    Cambridge, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

    We are currently looking to recruit an enthusiastic and motivated part-time administrator to be part of a dynamic administration team. This particular role will involve supporting the Liaison Psychiatry Team based at Papworth Hospital as well as linking with the wider Liaison admin team at Addenbrookes Hospital. **Please note**: This is not a remote post,...

  • Administrator

    4 weeks ago


    Cambridge, United Kingdom Freeland Rees Roberts Architects Full time

    **JOB VACANCY** - **Administrator **_ Freeland Rees Roberts Architects is seeking a motivated administrator to join their company, for an office-based position, located in central Cambridge. We work on a wide variety of projects around the UK including, but not limited to, ecclesiastical conservation work and large residential projects. The ideal person...

  • Administrator

    5 days ago


    Cambridge, United Kingdom Sawston Village College Full time

    **ADMINISTRATOR** **Hours**:30-37 hours per week, 41 weeks per year **Working Pattern**:Monday to Friday **Salary**:Scale 3 £21,575-£21,968 FTE (actual salary from £19,417.50 for 37 hours) **Contract Type**:Permanent **Location**:Sawston Village College Sawston Village College is a very successful school and part of Anglian Learning, a high-performing...

  • Administrator

    4 weeks ago


    Cambridge, United Kingdom The Salvation Army Full time

    **Working hours**:10 hours per week choice of working days Tuesday - Friday **Interview date**: 1st May 2024 We are looking for a dynamic and engaging individual to undertake the post of Administrator. The overall aim of this role is to provide a wide range of administrative support to the Corps. Working under the direction of the Corps Officers, you will...