HR Administrator

2 weeks ago

Coventry, United Kingdom Warwick University Enterprises Ltd ta Uniperms Full time

Uniperms have an exciting opportunity for a HR Administrator to work within our HR department on a fixed term contract for 12 Months. As a HR Administrator You will be assistant the team with the University of Warwick’s transformation project.

Our vision is to be one of the world's exceptional universities helping transform our region, country and world for the collective good. As we have grown as an institution our services and structures have grown with us. We have regularly reviewed, adapted and improved our approach which has brought great success in certain areas. We recognise the need to further modernise our Professional Services and make things simpler and more consistent for our Professional Services colleagues, our academics and our students.

Warwick Transformation is the programme to help us achieve this. The programme will review all systems, processes and structure of Professional Services teams, both centrally and in departments. The ultimate aim is to ensure our services are designed and function in a way that means we are future-ready. The programme will also create an environment that encourages empowerment and optimal delivery, something our people have regularly asked for.

This HR Administrator will provide an effective and efficient Human Resources service as part of the HR Support Services Centre. To administer the day-to-day processes with respect to all aspects of the employee lifecycle, including recruitment, on-boarding, mid-employment changes, and leavers. To provide excellent customer service to both internal and external customers, supporting departments with any HR processing issues.

**Responsibilities**:
To produce a timely and accurate range of letters, ensuring that letters reflect the appropriate terms and conditions and comply with university policies and legislative requirements for salaried members of staff and variable workers.

To input data accurately onto the HR systems.

To initiate workstreams relating to the University approval to appoint process ensuring that the relevant financial approval has been sought for each vacancy processed by the team.

To accurately maintain the log in which the progress of all incoming work requests is detailed ensuring that issues can easily by identified by senior colleagues within the team.
- to-face for both internal and external customers on matters such as, onboarding & recruitment, mid-employment changes, job evaluation, visiting and honorary members of staff and variable workers.

To advise on, or escalate queries, to the relevant individuals/ teams, e.g., immigration, payroll, resourcing as appropriate, using knowledge and understanding of wider HR processes.

To undertake all responsibilities with high levels of respect, discretion, and confidentiality and within the scope of the role to ensure that university policy and procedure in relation to GDPR and Equality legislation is adhered to.

To liaise with the Senior HR Administrator to resolve any inputting errors identified as part of monthly data reconciliation processes.

To maintain and develop own knowledge of HR policies, processes and guidance as directed by senior colleagues within the Team.

To work flexibility, supporting other areas within the Support Services Team, or the wider HR Support

**Skills and Experience**
- Excellent oral communication skills that extend to dealing with difficult and/or sensitive personal issues.
- Excellent customer service skills and a positive attitude towards delivering a customer-focussed service.
- Understanding of administering processes and establishing and maintaining records/databases.
- Good written communication skills including drafting correspondence.
- Excellent organisational skills, including planning and prioritising to meet deadlines.
- Ability to work on own initiative.
- Ability to work effectively as part of a team.
- Ability to act with tact and discretion in a confidential environment.
- Accuracy and attention to detail.
- Excellent IT skills exemplified by the use of Microsoft Office, particularly word and excel.

**Job Types**: Full-time, Fixed term contract

**Salary**: £23,144.00-£25,138.00 per year

**Benefits**:

- Company pension
- On-site gym
- On-site parking

**Experience**:

- Human resources: 1 year (preferred)
- Customer service: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Ability to Commute:

- Coventry (required)

Work Location: In person

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