Proposal Coordinator

1 month ago


Solihull, United Kingdom TM Green Group Full time

**proposal coordinator**:

- Job Reference: 1159810714-2
- Date Posted: 7 November 2023
- Recruiter: TM Green Group
- Location: Solihull, West Midlands
- Salary: £25,000 to £45,000
- Bonus/Benefits: bonus, fuel card, vehicle, pension
- Sector: Business development, Marketing, Print, Production
- Job Type: Permanent

Job Title: Proposal Coordinator

Business Unit: Operations

Reporting Unit: Pre-Construction

Location: Office-Based

Reporting to: Pre-Construction Director

Training Available: Yes, as needed

Job Summary and Purpose: We are seeking a dedicated Proposal Coordinator to join our team. In this role, you will be responsible for creating various proposal documents, including capability documents, presentation materials, pre-qualification questionnaires, single and first-stage tenders, and other proposal documents. Your role will encompass departmental tasks, aligning with the Senior Proposal Coordinator, business plans, and daily departmental needs. We expect you to demonstrate extensive knowledge and experience in proposal coordination, with the ability to independently complete documents.

Main Responsibilities and Duties:

- Identify and allocate tender deliverables
- Maintain strong working relationships with external printers
- Utilize standardized InDesign templates to compile and present proposal documents
- Contribute to the writing and graphics of document sections
- Proofread sections from both internal and external teams
- Manage, track, and organize information for submissions
- Facilitate document draft reviews, collate feedback, and take necessary actions
- Create visually appealing and consistent page layouts and documents
- Conduct proofreading and pre-print flight checks
- Deliver final documents to printers in high-quality format with page bleeds and no image pixelation
- Internally print and bind documents to a high standard
- Print and assemble tender documents
- Offer template and design solutions for custom tender documents when required
- Specify technical document print production requirements
- Obtain external print and production price quotations for technical documents
- Demonstrate a strong understanding of print production and document specification generation
- Attend and actively contribute to departmental meetings and workshops

Key Relationships: Internal: Bid Manager, Proposal Team, Pre-Construction Director External: Suppliers, Clients

Person Specification: Essential: Skills and Abilities:

- Proficiency in computer literacy, particularly with extensive experience using InDesign
- Strong organizational skills
- Excellent written and verbal communication skills
- Proficient in grammar, proofreading, and spelling

Experience/Knowledge:

- Prior experience within the construction industry
- Understanding of the tender process
- Design experience
- Familiarity with print and media production and the ability to generate document specifications
- Basic technical understanding of construction

Qualifications/Certificates:
5 GCSEs with grades A to C, including Math, English, and IT

Software/Computer Packages:
InDesign CC

Acrobat

Microsoft Word

Microsoft Excel

Adobe Photoshop

Adobe Illustrator

Microsoft PowerPoint

Customer Care: Knowledge and understanding of effective customer care processes and their impact on financial costs.


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