Finance & Administration Assistant
2 months ago
**Job Title**:Finance& Administration Assistant
**Location(s)**:London
**Reporting to**: Finance & Administration Officer
**Role objective**:
To support the Finance and Administration Officer in the delivery of those functions for the business.
Reporting to the Finance & Administration Officer we are looking to strengthen our team through the appointment of a full-time Finance & Administration Assistant.
The role will involve all aspects of internal bookkeeping and administration and assisting with various ad-hoc requests, accounts analysis and various routine administration duties. It will also involve some assistance with the implementation of a new accounting system (Xero) for the company.
**Date to be reviewed**: Every 6 months to reflect any changes.
**Key responsibilities**:
**Bookkeeping & Accountancy**:
- Recording day to day financial transactions
- Verifying transactions with underlying supporting documentation
- Help with the implementation of Xero - the new accounting system
- Assist with the creation of financial reports - including reports relating to rental rates and occupancy levels
- Monitor supplier invoices and set up payments for authorisation
- Assist with the preparation and reconciliation of monthly Owner Statements
- Maintain detailed petty cash records
- Maintain a detailed stock recording system
- The recording of Owner recharges
- Assistance with finance related queries
**Administration**:
- Opening the daily post and distributing to the relevant person for action
- Management of petty cash
- Procurement of office supplies
- Answering the office telephone when needed
**Health & Safety**:
Be aware of Health & Safety and COSHH regulations, including Fire Evacuation requirements
**Knowledge, skills, experience**:
- Have proven bookkeeping experience (3-5 years minimum)
- Have a basic understanding of double entry bookkeeping methods
- Be skilled in Word and Excel & MS Office - have hands on experience in producing Word and Excel spreadsheets
- Have a high degree of accuracy and attention to detail
- Have good communication skills, be friendly and able to work as part of a small team
- Be highly numerate
**Benefits**
- Hybrid working after the successful completion of probation period of 6 months.
- 25 days holiday plus bank holidays (increasing with service)
- Your birthday as a day off
- Discretionary bonus scheme
- Company pension plan
- Regular performance & salary reviews
**Salary**: From £28,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work Location: One location
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