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Receptionist - Administrator

4 months ago

Daventry, United Kingdom ROSE & YOUNG RECRUITMENT LTD Full time

Receptionist/Administrator

Daventry

£22,000 per annum + Excellent 10% Bonus

(25 days holidays, Pension, Life Assurance, Private Medical)

Providing a front of house service by being the first point of contact for all incoming communications from employees, customers and the public including answering the main switchboard and redirecting calls where necessary.

Receiving, sorting, and distributing daily mail/deliveries, franking, and collecting mail ready for end of day collection.

Ordering office stationery and kitchen goods, completing weekly stock takes to ensure required supplies are ordered.

Arranging catering for all training, meetings and in house events using local catering firms. Presenting food to visitors ensuring that all Health and Safety standards are met.

Performing ad hoc administration duties when required.

Liaising with cleaning contractors, providing monthly feedback to contractors.

Support with invoicing through oracle.

Booking and managing the Company’s travel which will be through Travel mate.

Ensuring all bookings are in line with corporate policy and budget expectations.

Managing corporate hotel contracts in line with company requirements including hotel rates negotiation and service standards, researching new hotels where required.

Managing the car hire process, booking car hire for all employees for the UK and overseas as required, liaising with employees and car hire providers directly to ensure vehicles are returned in good condition and any issues such as damage and fines are identifiedand communicated.

Supporting all meetings and training activities, organising bookings for meetings in the Visitors Suites or external conference rooms, providing refreshments where required.

Checking and supplying all monthly invoices for the reception credit card in a timely manner.

**Skills required**:
Good working knowledge of MS Office

Confident, well spoken, excellent communication skills

Strong attention to detail