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Conference and Events Sales Co-ordinator

4 months ago

Glasgow, United Kingdom Glasgow University Union Full time

Glasgow University Union is looking for a dynamic, experienced Conference and Events Co-ordinator.

Immersed within the campus of Glasgow University and with over 100 years of history, Glasgow University Union is a thriving students union with multiple bars, catering facilities and an established Conference and Events Business. And as such we require someone to help shape and enhance the Conference and Events Sales team within the Union.

**Job Specification**
- to co-ordinate all Conference and Events bookings from enquiry stage through to booking completion in conjunction with Conference and Events Manager.
- Be responsible for a diary booking system which deals with student events and bookings as well as corporate events.
- To issue clear and concise banqueting and event sheets to a high level of accuracy to events team and all other departments ensuring all relevant information is provided.
- To liaise with Catering department and Conference and Events Manager to ensure that we meet client requirements.
- To manage clients through planning stages and to take responsibility for all payment deadlines and to ensure that final payments are made within company timelines.
- To maximise profits and drive departmental sales and business.
- To attend wedding shows when required.
- To network with external clients and with student clubs and societies.
- This role requires a flexible approach to working hours, as it may involve weekends, evenings and public holidays as required
- Experience in Conference and Events Sales essential and a relevant qualification in C&E would be an asset.
- Must be able to communicate freely and eloquently with customers and team alike.
- A proactive, self starter who is able to work within a team as well as individually.
- Excellent time management and organisational skills are essential.
- Must possess well developed computer skills and be familiar with booking systems
- Attention to detail and ability to multi task are essential as well as a passion for conference and events and a desire for continual departmental improvement through driving sales.
- Must be eligible to live and work in the UK.

In return for your hard work and dedication we offer a competitive salary and access to excellent benefits as stated below.

**Benefits**
- Subsidised food within Union
- Work placed pension scheme
- Employee Assistance Programme
- Ongoing training and development.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£28,000.00 per year

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Work Location: One location

Application deadline: 05/05/2023