Finance Officer

**Finance Officer**

**Leek Wootton, Warwickshire**

**Permanent Contract**

**Full Time**

**The closing date for this post is 12 noon on 2nd January 2023**

**Those currently eligible on the redeployment register will be given prior consideration.**

The main purpose of the role is to ensure that the Accounts Payable and Accounts Receivable Exchequer Services Team runs efficiently and effectively on a day-to-day basis and that payments made and received by the organisation are processed and managed accurately and in a timely manner.

To develop the use of the payments system within the E-financial systems.

To ensure the effective delivery of financial information and adequate internal control framework to meet the aims of the; Warwickshire Police and Crime Commissioner (PCC) and the Chief Constable of Warwickshire, as separate entities

**Main Responsibilities**:
To own the Accounts Payable and Accounts Receivable functions within the E-financial systems.

To ensure the effective day to day management and control of the accounts payable section to ensure that suppliers are paid accurately and on time, in accordance with terms and conditions and HMRC rules. This includes ensuring effective arrangements are in place to pay suppliers when working in collaboration with partner organisations.

To investigate and clear all invoices which do not flow through the automated process without manual assistance. This includes liaising with eProcurement requisitioners to ensure receipting is carried out in a timely manner.

To provide a ‘quality control’ system for all payments to ensure compliance with Financial Regulations, Accounting Instructions, Force Policy and other appropriate requirements for all payments.

To ensure the effective day to day management of accounts receivable to ensure that all income due to the organisation is invoiced accurately and on time and all banked income is allocated accurately in the finance system.

To line manage and co-ordinate the workload of the Exchequer Services Assistants and Senior Assistant, ensuring that they provide a service that is efficient and effective and lead and deliver lower and medium value exercises and provide high quality service delivery.

To build strong working relationships with team members, suppliers, customers and external partners including attend meetings with other departments, providing training and support as appropriate.

To manage outstanding debt, actively pursuing debtors and minimising debt write off

To ensure that appropriate internal control and division of duty is maintained within the Accounts Payable and Accounts Receivable functions and ensure that agreed audit recommendations are implemented.

To ensure that payment batches are authorised and producing the BACS output file for subsequent payment.

To complete and submit reports to HMRC for Construction Industry Tax Providing HMRC with a detailed report on all payments to Consultants, Surgeons, Interpreters and Translators ensuring that that these are submitted on time to avoid fines and penalties.

To cancel un-presented cheques and ensuring that they are written out of the ledger and reissued when appropriate.

To monitor performance figures for payments and income collection, to identify trends and initiate corrective action, including publishing guidance to Accounts Payable and Accounts Receivable system users.

To ensure that queries from suppliers, customers and internal contacts are dealt with professionally and in a timely manner. Ensuring that legal and financial legislation is adhered to in order to avoid penalties and prevent litigation.

To ensure that accounting procedures are followed at period and year ends to facilitate timely and accurate management and statutory reporting.

To promote compliance with financial regulations, accounting instructions and other statutory instruments.

In conjunction with the Systems Team, to develop and improve the finance system in light of experience, customer feedback or changes in legal requirements.

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

**Knowledge**:
Professional Diploma in Accounting (Level 4), or equivalent (Eg Qualified full member of the AAT), or qualified by experience.

Significant experience of working within Accounts Payable and Accounts Receivable.

Understanding of HMRC VAT rules.

Clear understanding of arrangements necessary to ensure adequate internal control within the payments and income ledgers within the finance systems and procedures.

Understanding of the principles and workings of a purchase to pay system.

Understanding of Construction Industry Tax.

Understanding of the functionality available from a contemporary finance system.

Understanding of the financial accounting that underpins Accounts Payable, Accounts Receivable and General Ledger

**Experience**:
Operating a contemporary finance system including purchase to pay.