Finance & Administration Officer - Maternity

2 months ago

North East Lincolnshire, United Kingdom Canon Peter Hall CE Primary School Full time

**Finance & Administration Officer - Maternity**:
**Job description**

**Finance and Administration Officer**
- The Canon Peter Hall C of E School is part of the Lincoln Anglican Academy Trust (LAAT). LAAT is a multi-academy trust formed by the Diocese of Lincoln. We are a growing and thriving family of schools who are dedicated to providing an excellent education for pupils across Lincolnshire. We place a strong emphasis on continued development. The relationship with the Trust brings great strength to all schools and enhances CPD opportunities for all staff. We are proud to work with a dedicated team of local businesses, who also recognise the value of our stakeholders, work closely with the children to teach them about the challenges, skills and rewards associated with business and the world of work.- We are looking to appoint a temporary Finance and Administration Officer, to start from September 2023 to cover Maternity Leave. You will be required to work 32.5 hours per week, with flexibility over the week to meet the needs of the school. In return we can offer you:
- A committed, friendly and welcoming staff who strive to improve the learning journey for all pupils
- Fantastic, well-behaved, friendly children who enjoy learning and are self-motivated
- A school with strong Christian values which promote an education of excellence that allows children to flourish in all areas, academically, socially, emotionally, spiritually, and physically
- Visits to our school are warmly welcomed.***

**Job Description - Finance and Admin Officer**

**Grade: LAAT G5**

**Responsible to: BOP**

**Core Purpose**
- To provide a full range of finance and administrative support to the School.**Key Tasks and Responsibilities**
- Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy- Processing purchase orders and invoices in line with the LAAT Finance Policy and in a timely and accurate manner- Maintaining the creditors ledger and working with the central finance team to resolve any issues- Raising sales invoices in accordance with the Finance Policy and ensuring that these are posted to the sales ledger in a timely and accurate manner- Ensuring that payments due to the School are collected, posted to the accounting system and banked promptly- Reviewing the sales ledger and working with the central Finance Team to resolve any issues- Monitoring the use of the procurement card and ensuring that transactions are posted to the accounting system in a timely and accurate manner- Ensuring that all other ad hoc transactions are posted to the accounting system in a timely and accurate manner- Line Management responsibilities for admin/clerical staff or catering staff as directed.- Maintaining staff personnel files and ensure compliance with pre-employment checks- Updating the staff personnel database- Obtaining quotes for routine maintenance work within the school premises in line with the purchasing procedures set out within the LAAT Finance Policy- Travelling to attend training courses as required- Arranging for general maintenance within specialist areas such as heating, lighting and plumbing to ensure safe and effective operation- Maintaining the School SCR**Other**
- The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.- The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.- The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.- All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academy Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during the course of their work.**Person Specification**
- Selection decisions will be based on the criteria outlined below. At each stage of the process an assessment will be made by the appointment panel to determine- **Training/Qualifications/Experience**
**Essential Desirable**
O Level/GCSEs (English & Mathematics at grade C or above)
Experience of working in a finance role in the education sector
Experience of using PS Financials software

**Professional knowledge and understanding**
Understanding of key financial controls
To be able to effectively use IT, particularly accounting software and Microsoft Excel
Understands requirements of handling confidential and sensitive information

**Safeguarding Children**
Current Safeguarding Training
Enhanced DBS Clearance
Awareness of the importance

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