Legal Cashier/finance Assistant

5 months ago

Chichester, United Kingdom Douglas Scott Legal Recruitment Full time

You will be expected to assist with all aspects of the cashiering function.

The role will be extremely varied, and training will be provided as required.

**Main responsibilities**:
To ensure all financial transactions are correctly posted in accordance with the SRA Accounts Rules and the FCA rules for authorised professional firms.

Office/Nominal Account
- To ensure office money is properly identified and correctly allocated to the office or nominal ledger.
- To prepare all office cheques (i.e., office and nominal ledger), ensuring that requests for funds are appropriately authorised and anticipated disbursements converted as appropriate.
- To post disbursement invoices to the clients’ ledgers daily.
- To process all supplier invoices; ensuring that the nominal coding is correct, the invoice is properly approved for payment and payment is made in accordance with supplier terms. To reconcile supplier invoices with statements and resolve any queries arising.
- To process and pay staff expenses claims.
- To input petty cash payments onto the system monthly and raise the requisite cheques to maintain the float in each office.
- To analyse credit card expenditure and process accordingly.

**Client Account**
- To process or release CHAPS payments (telegraphic transfers), foreign payments and BACS payments with associated authentication procedures and in accordance with the firm’s procedures.
- To assist in ensuring all incoming funds are properly identified and allocated to client ledgers, including credit card receipts.
- To prepare client cheques, ensuring that requests for funds are appropriately authorised.
- To process client related disbursements and recoverable expenses and generate payments as required.
- To assist with processing bills, ensuring time recorded, disbursements and recoverable expenses are correctly allocated and VAT correctly calculated.
- To archive client ledgers in accordance with fee earner instructions, ensuring either that all balances are clear or that partner approval has been obtained for write offs (if required).
- To carry out daily transaction processing and support other team members as necessary to ensure there are no back logs and processing is reliable and complete.

**Required skills and experience.**
- Previous experience working in an accounts department desirable.
- High attention to detail and accuracy
- Able to prioritise work and cope well in periods of high volume.
- Confident and articulate
- IT literate, with good Excel and Word skills

This is a full-time office-based role working 9am to 5.15 Monday to Friday at our Chichester office.

Part Time applicants will be considered.

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