Supply Chain Operations Assistant
7 months ago
Main Duties
- Maintaining all documents relating to supply chain process in accordance with the company’s quality requirements
- Maintain accurate order book and support planning teams.
- Processing order confirmations from suppliers quickly and effectively, liaising with other departments where necessary and communicating informed risks within the business to key stakeholders.
- Set-up of new suppliers - supplier questionnaires, certifications, agreements
- Setting and approval of new product, co-ordinating samples, product approval letters, artworks etc.
- Routine monitoring of Suppliers of Finished Goods, Maintaining list of approved suppliers and products
- Routine updating of compliance documents (supplier certificates, product documentation)
- Create declarations of conformity, test reports for customs clearance, ingredients certificates, declaration of origin, TSS NI EORI declarations
- Document preparation to include, product specifications, product and label images, certificates
- Liaise with freight forwarders, obtain quotes and arranging the subsequent import, arranging timely transport to ensure smooth transition of the site waste management.
- Creation of import documents and international shipment of machine parts.
- Actively resolve invoice discrepancies.
Skills and Knowledge
- Excellent office admin skills
- Data literacy - strong numerical reasoning
- MS Office competency, particularly Excel and Outlook
- Good interpersonal skills, especially to be able to communicate externally with suppliers and internally with colleagues.
- Good time management and organisational skills to meet timescales and deadlines.
- Strong attention to detail
- Problem-solving abilities, Assertiveness, and confidence to constructively challenge both clients and suppliers.
- Customer-focused
- Self-motivated
- Flexible and adaptable
- Some previous experience in supply chain or procurement
- Be pro-active, have get up and go
Supply Chain Operations Assistant
£15.40 per hour
Gosport
12-month contract
Full Time, 37.5 hours
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