Finance Assistant

**Finance Assistant**
- Hindlip, Worcestershire
- £23,100-£25,353
- 6-month fixed-term contract
- Full-time

The Finance Assistant is responsible for managing day-to-day financial transactions within the department, focusing on Accounts Payable for the estates team. This role involves raising purchase orders, matching them with invoices, and ensuring prompt payments. The Finance Assistant will provide support to the Finance Analyst, Senior Finance Officer, and the Estates team in administering and recording expenditures and income.

**Responsibilities**:
Efficiently raise purchase orders, ensuring compliance with Financial and Contracts Regulations through the e-procurement system, and facilitate timely approval.

Effectively manage the receipting of completed works, ensuring invoices are processed smoothly via the e-procurement system.

Actively manage all purchase orders, commitments, and accruals, taking prompt and appropriate actions. Amend, close, or delete unnecessary orders as required.

Provide guidance to Facilities Coordinators, Projects Administration, and the estates team regarding goods and services processing and effective management of the Purchasing system.

Resolve queries related to outstanding invoices and commitments, collaborating with Facilities Coordinators and Projects Administrator to ensure accurate payment to suppliers and prompt invoice processing.

Monitor budget allocations, specifically for accounts payable and receivables in the finance system, to prevent overspending by raising Purchase Orders.

Collaborate with the Purchasing Team in the BoC to ensure efficient and effective handling of suppliers.

Supervise interactions with contractors and suppliers to resolve invoice-related queries and manage any discrepancies between purchase orders and invoices. Set up new suppliers in the finance systems and minimize payment administration for effective contract management.

Monitor and report on supplier performance, identifying necessary actions and escalating issues to the Finance Analyst when required.

Analyse spend data by interrogating the finance system to address queries and fulfil ad hoc work requests.

Ensure accurate invoicing for all income and timely payment collection from clients.

Undertake additional duties in line with the nature, level of responsibility, and grade of the position, as necessary.

PERSON SPECIFICATION:
Knowledge:

- Minimum of 5 GCSEs with Grades A-C or 9-4, including English and Maths, or equivalent.

Desirable:

- AAT Certificate in Accounting or similar qualification.

**Experience**:

- Experience in a procurement/buying/requisitioning environment.
- Proficiency in office systems and e-procurement systems.
- Familiarity with Public Procurement regulations (Desirable).
- Previous experience working in a busy front-line operational environment and service.
- Experience handling large volumes of data and working with spreadsheets.
- Experience in a finance environment and using finance systems.
- Experience in providing customer-focused service.

Desirable:

- Experience with Computer-Aided Facilities Management (CAFM) systems (desirable).

Key Skills:

- Proficiency in IT systems, including Microsoft Office.
- Excellent organizational skills.
- Ability to work effectively in a team and independently, taking responsibility for assigned tasks.
- Excellent interpersonal skills, with the ability to interact with staff at all levels.
- Process-oriented mindset, capable of meeting deadlines.

For more information, contact Julian at Insignis.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

**Salary**: £23,100.00-£25,353.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hindlip: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person