Diary Manager

Location: London

Role: Diary Manager

Wage: £17.48 p/h

Job purpose
- To provide effective and efficient diary management and support to the EA team, ensuring high level and effective service.
- Providing cover when members of the private office team, particularly Executive Assistants are on leave.
- Provide cover for absences, peaks in workload and assist in situations needing additional resource to maintain efficiency across the team and office commensurate to the role.

Principal Accountabilities
1. Support the Police and Crime Plan by ensuring the Directorate team has a professional and effective level of administrative support to assist the team in undertaking their roles. This includes the team's day to day activities, post, travel arrangements andresources such as computers, equipment, office supplies and other tools and third-party resources.
2. Supporting Executive Assistants in managing diaries by arranging meetings and events with appropriate resources including room booking and technically proficient usage of projection systems, whiteboards, meeting software, audio equipment and related tools.
3. Coordinating diaries across the Deputy Mayor, chief executive, director and senior leadership team to ensure regular meetings are arranged and well managed and ensure consistent attendance at meetings at the right level.
4. Liaising with diary colleagues across the GLA.
5. Maintaining a well-stocked stationary supply.
6. Supporting Executive Assistants in managing processing and feedback on Deputy Mayoral submissions and correspondence.
General Responsibilities
- Manage staff and resources allocated to the job in accordance with MOPAC's Code of Conduct, including their responsibilities around preventing fraud, bribery and corruption.
- Realise the benefits of London's diversity by promoting and enabling equality of opportunities and promoting the diverse needs and aspirations of London's communities.
- To be responsible for your own health and safety and that of your colleagues and all others in the workplace, in accordance with MOPAC Health and Safety policies.
- To work in accordance with data protection policies and adhere to Freedom of Information policies where appropriate.
- Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams.
- To undertake such other duties as may be reasonably expected.

Key relationships
Accountable to: Executive Assistant to Deputy Mayor for Policing and Crime
Accountable for: Staff and resources allocated to the job Principal contacts: Directors, all staff across MOPAC, Mayor's office, Deputy Mayor for Policing and Crime, DMPC's Policy Adviser, GLA Executive Office, key senior external stakeholders, political officeholders.

Person specification
Technical requirements:
1. Experience of providing a professional support service at a senior level including diary management and minute taking experience.
2. Excellent IT skills including Microsoft Office 365.
3. Excellent organisational skills, ability to multi-task and organise others.
4. Ability to filter information and assess priorities.
5. Ability to exercise discretion in dealing with confidential or sensitive matters.
6. Confident and able to work on own initiative and with limited supervision.