Operations Administrator

1 month ago


Chelmsford, United Kingdom Arundell Mechanical Contractors Full time

Job Title: Operations Administrator

Department: Office & Operations

Line Manager: Business Operations Manager

**Salary**: £24,500 to £26,500 P/A (dependent on experience)

**Overview**

**Tasks & Responsibilities**
- **Materials** - completing material bookings from engineers, building rapport with our suppliers, and negotiating rates to ensure we are keeping within budgets.
- **Purchase Orders** - raising POs to send to suppliers / subcontractors for all bookings.
- **Phone Calls** - you will be the first point of contact for external calls coming through to the office phone.
- **Expense Management **- processing company expenses from employees, management and directors and logging the expense record on the companies in house project management systems.
- **Consumables** - you will be responsible for ordering any consumables requested from management and yard operatives.
- **Document Management** - assist the Business Operations Manager with managing all documents required, such as insurance, certificates, accreditations, and employee training records.
- **Reporting** - assisting the Business Operations Manager with running company reports, creating, and maintaining reports and forms as instructed by the senior management team.
- **General Office Administration** - filing, housekeeping, paper shredding, basic IT Support and any other duties as instructed by your line manager.
- At least 2 years’ experience in a similar role.
- Experience working in the HVAC or Construction Industries (desirable, but not essential)
- Proficient using Microsoft Packages (Word, Excel, PowerPoint)
- High level of IT Competency
- Effective written and verbal communication skills
- Ability to multitask and prioritize tasks effectively.
- Experience using Xero accounts software (desirable, full training will be given).
- Strong attention to detail time management skills.
- Ability to use editing tools and software, such as Adobe Acrobat (PDF)

**Benefits & Schedule**
- Full Time, Permanent - 40 Hours Per Week
- Hours: 07:30am until 16:00pm **OR** 08:00am until 16:30pm (30-minute lunch break, unpaid)
- Days of Work: Monday to Friday (occasional extras may be requested and you will be reimbursed accordingly)
- Location: Office based, CM3 6RS
- Flexibility: 1 Day work from home per week, upon completion of probation.
- Probation: 3 Months
- Annual Bonus, based on company performance and meeting all KPI’s.
- Opportunity to train and progress within the role.
- Company socials

Application Deadline: 12/04/24

**Job Types**: Full-time, Permanent

**Salary**: £24,500.00-£26,500.00 per year

**Benefits**:

- Company pension
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 2 years (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 12/04/2024
Reference ID: Operations Administrator



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