Business Support Administrator

3 weeks ago


Gateshead, United Kingdom Transitional HR Limited Full time

**NB - The salary quoted is the full time rate and the actual salary will be the pro rata rate for the part-time hours worked.**

**The Company**

This is a rare and exciting opportunity to join a modern, forward-thinking business that is involved in supporting a cleaner and more sustainable energy future. Our client has long believed that homeowners have a key role to play in this transition with smart meters and smart home devices acting as a collective to reduce energy demand.

Our client helps householders in the UK to reduce their energy usage via an App from the comfort of their sofa and reward them for it with vouchers and gifts. Better still, they help people to do their bit to reduce their environmental footprint.

This is pioneering stuff and the impact will be greater as our client’s community grows. The more households that take part, the better the rewards they can offer and the bigger the collective positive impact they will have environmentally.

The Business Support Administrator role is a new position that has been established as a result of the continued growth of the business. Reporting to the Chief of Staff, this role will involve providing administrative support to members of the Leadership Team whilst ensuring that day-to-day office activities are covered. This opportunity will be suited to an individual who enjoys a varied workload and likes to be busy whilst at work.

**The Role**

**In the course of carrying out this role the post holder will**:

- Complete a broad variety of administrative tasks including:

- assisting with special projects including grant funded projects.
- assisting with design and production of documents, reports, and presentations.
- collecting and preparing information for meetings with staff and third parties.
- preparing correspondence.
- maintaining contact lists.
- making travel arrangements.
- preparing gift redeems.
- collating expense reports.
- Support Board meetings and events by producing and distributing presentations, agendas and reports.
- Support Leadership Team meetings and assist with staff meetings, events and socials as needed.
- Support the Leadership Team with use of administrative tools and software such as Google suite, HubSpot, Slack, Asana, Range, MS Office and other products.
- Support the team with day-to-day office admin tasks including accessing calendars, setting up meetings, greeting guests and providing refreshments.
- Provide minute-taking support for a variety of team and external meetings.

Replenish office materials such as printer supplies, paper, office supplies, snacks etc.

**The Person**

**To be successful in this role the post holder will be able to demonstrate**:

- The ability to take on a wide variety of administrative tasks, delivering to a range of internal and external stakeholders.
- The confidence and professional personality to greet guests (in person or virtually) and taking calls/messages.
- The ability to summarise meetings or discussions and record actions with accuracy.
- A positive, can-do attitude, with an enthusiasm for learning new skills.
- The ability to cope with multi-tasking and prioritisation at busy times.
- An interest in administrative processes and/or related knowledge of any of the following software: Asana, Slack and Google Drive services.
- An interest in consumer energy-saving, mobile apps and/or smart devices.
- Knowledge of MS Office and Google Suite.

Any financial or spreadsheet experience would be an advantage.

**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week

**Salary**: £22,000.00-£23,000.00 per year

**Benefits**:

- Company pension
- Flexitime

Schedule:

- Flexitime

Ability to commute/relocate:

- Gateshead: reliably commute or plan to relocate before starting work (required)

Application question(s):

- At least intermediate level in Microsoft Excel

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Office Administration: 5 years (required)

Work Location: In person



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