Admin Planner

Multi Trades Recruitment are hiring Helpdesk Operatives for our Reading. This full-time permanent role requires exceptional organisational and communication skills. As a Helpdesk Operative, you will play a vital role in managing, monitoring, and controlling operational performance within our M&I Contracts.
- Monday - Friday
- 8.00am - 12.00pm (Flexible hours)

This role is initially temporary but you will have the option to go full time in the near future.

**Responsibilities**:

- Prioritize urgent jobs and ensure timely logging.
- Dispatch jobs to engineers or raise purchase orders for subcontractors.
- Book reactive works with subcontractors and ensure necessary paperwork is complete.
- Monitor and chase engineers and subcontractors to meet SLAs.
- Run reports on the CAFM systems.
- Manage daily jeopardy reports to maintain KPI standards.
- Escalate concerns to the Management Team.
- Monitor and rectify overlapping labor in the CAFM system.
- Efficiently dispatch jobs by monitoring the shared inbox.
- Contribute to reducing customer complaints.
- Support the facilities team with ad hoc post room duties.

**Qualifications and Experience**:

- Experience managing workloads using a CAFM system (desirable).
- Proficiency in MS Office programs.
- Previous helpdesk/call center experience in facilities management.
- Strong analytical and organisational skills.
- Excellent communication skills at all levels.
- Ability to balance and prioritize workloads.
- Good time management and adherence to procedures.
- Strong customer service skills.