Regional Administrator

6 months ago

London, United Kingdom Ministry of Justice Full time

Salary 1
- £20,126 - £24,225

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- Wales

City/Town 1
- Bridgend, Caerphilly, Cardiff, Carmarthen, Colwyn Bay, Llanelli, Newport, Swansea, Wrexham

Building/Site 1
- NPS 25 CONWAY ROAD COLWYN BAY, LL29 7AA, NPS 33 WESTGATE STREET CARDIFF, CF10 1JE, NPS 7A-7B WATER STREET CARMARTHEN, SA31 1PY, NPS CENTENARY HOUSE CAERPHILLY, CF83 2WA, NPS LLOYD STREET CHAPEL LLANELLI, SA15 2UP, NPS TREMAINS BUSINESS PARK BRIDGEND, CF31 1TZ, NPS USK HOUSE NEWPORT, NP20 2AG, NPS WEST GLAMORGAN HOUSE SWANSEA, SA1 5AB, NPS WREXHAM TECHNOLOGY PARK WREXHAM, LL13 7YX

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 2 National

Post Type 1
- Fixed Term

Duration of appointment 1
- Up to 18 Months

Working Pattern 1
- Full Time

Role Type 1
- Administration / Corporate Support

Job description 1

**_HMPPS_**_ _**_in Wales: _**

**_Preventing victims by changing lives_**_ _
- HMPPS in Wales works in an integrated way to keep communities in Wales safer and to give the men and women we work with the opportunity to change their lives. We commission and provide offender management services in the community and in custody to deliver the orders of the courts and support rehabilitation. Our aim is to deliver outstanding, seamless offender management services in Wales that protect the public, reduce reoffending, deliver value for money and support our partners._

**_The Welsh Language Scheme_**:

- Welsh Language skills for this post are desirable._

**_ HMPPS_**_ yng Nghymru:_**

**_ Atal pobl rhag dod yn ddioddefwyr trwy newid bywydau_**:

- Mae _HMPPS_ yng Nghymru yn gweithio mewn ffordd integredig i gadw cymunedau yng Nghymru yn fwy diogel, a rhoi cyfle i’r dynion a’r merched hynny rydym yn gweithio â hwy i newid eu bywydau._ _Rydym yn comisiynu a darparu gwasanaethau rheoli troseddwyr yn y gymuned a’r carchar i weithredu gorchmynion y llysoedd a chefnogi adsefydlu._ _Ein nod yw darparu gwasanaethau rheoli troseddwyr ardderchog ac esmwyth yng Nghymru sy’n gwarchod y cyhoedd, lleihau aildroseddu, cynnig gwerth am arian a chefnogi ein partneriaid._

**_ Y Cynllun Iaith Gymraeg_**:

- Mae sgiliau iaith Gymraeg yn ddymunol ar gyfer y swydd hon._

**Overview of the job**

This is a divisional administrative role based in the PS regional office. The job holder reports to the Divisional Support Hub Manager and supports the provision of business specific and transactional office based activities across the regional PS Division.

The job holder works collaboratively with other team members to provide the whole range of administrative support services required. The job holder may be expected to support a number of teams/functions within the operational area and is expected to have sufficient knowledge of at least one other role to be able to offer support and cover during annual leave and sickness absence.

**Summary**

The purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:

- Production of documents and reports using computer based systems.
- Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
Business Services support
Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:

- HR
- Absence management recording
- Vetting administration and co-ordination
- Appraisal, reward and recognition recording
- Gift & Hospitality register updating
- Training administration
- Maintaining up to date divisional organisational charts
- Health & Safety administrative support- ICT
- Change requests processing
- Local information management using established Probation systems
- Quantum point of contact- Procurement
- I-Proc (requests)- Other
- Assisting with the design, development and maintenance of computerised and manual records
- To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams
- Assisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processes
- Processing and recording documents in relation to goods and services
- Administering room bookings, meetings and events
- Responding to external and internal telephone enquiries and personal callers
- Hire Car Booking administration
- General Office Administration
- Handling printing requests
- Circulating Alert office notifications as required
- To use keyboard skills to produce and present documentation effectively
- To respond to cor

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