Administrator

2 weeks ago


Leeds, United Kingdom Carter Jonas Full time

**Administrator**:
This is a fantastic opportunity for an experienced Administrator to work in our Leeds office. The role will be to provide efficient administrative support, including typing and preparation of communications and documents, maintenance of electronic file systems, call handling, diary management and other administrative duties as required.
- Location
- Leeds
- Division
- Rural
- Function
- Administration
- Contract Type
- Permanent
- Working Hours
- Full Time
- Ref No
- 1795

**KEY TASKS**:

- Produce accurate and well-presented documents including reports, client correspondence and spreadsheets within agreed time frames
- Copy typing, and drafting of letters, reports, invoices etc.
- Processing third party invoices for the team
- Formatting of Word and Excel documents prior to client submission
- Management of databases to assist with hitting team KPI’s
- Input to diaries and organisation of meetings including co-ordination with external parties
- Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
- Provide a high level of efficiency and customer service to all who visit or contact the office
- Provide general administration support to the office including other partners, managers and staff as reasonably required
- Liaising with external parties via telephone in order to arrange site visits and property inspections
- General office duties such as filing, photocopying, etc.
- Maintain close communication with other administrators across different divisions to ensure efficient running of the department at all times
- Effectively liaise with other relevant professionals to maintain a sound working knowledge of all relevant areas of work
- Develop and maintain a working knowledge of compliance information such as Standard Operating Procedures and Money Laundering etc.
- Receiving attendees for meetings and arranging refreshments

**Skills and Experience**:

- Personal organisation
- Advanced Microsoft Office - Word, Excel, Outlook
- Good communication skills
- Ability to learn and pick up tasks quickly and efficiently
- Time management skills
- Team player

This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to ensure the smooth running of the team and office.

**WHAT WILL IT TAKE TO BE SUCCESSFUL?**

**WHY CHOOSE US**:
We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, with the Investors in People Gold accreditation, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

**ABOUT US**:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 900 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From commercial landlords, developers, investors and occupiers to local authorities, pension funds and farmers - our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

**OUR VALUES**:

- Approachable - We treat every relationship with respect, integrity, and warmth
- Effective - We do what we say we will, we do it well and we are accountable
- Ambitious - We are ambitious for our clients and for our firm


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