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Personal Assistant

4 months ago

Reigate, United Kingdom esure Group Full time

**Job Description**:
We have a fantastic opportunity for a result driven and passionate Personal Assistant to support our Chief Technology Officer, Chief Strategy & Transformation Officer and our Chief Customer Officer.

This is a permanent role and your time will be split between working from home and working in our Reigate office.

**The Day to Day**
- Proactively manage three Group Executive member diaries, deciding which meetings and appointments are of most strategic importance and best use of time
- Schedule meetings (internal & external), take notes at critical meetings and track actions through to completion
- Build meeting agendas and preparing papers
- Participate in leadership team meetings and projects with an eye to improving processes and the overall performance of the team
- Book and arrange travel, transport, accommodation, venue and room bookings
- Assist with the organisation of company events and conferences
- Responsible for general team administration such as the setup of new starters and managing leavers, coordinating equipment and system set up
- Raise Purchase Orders ensuring payments are made on time, reviewing monthly expenditure for the relevant cost centres and reconciliation of expenses
- Take ownership to ensure that the necessary approvals are completed within a calendar month, e.g. timesheets, expenses, holiday requests etc on behalf of the Group Executive
- Collaborate closely with other PAs, encouraging best practise and working together to provide an effective and consistent service to the Group Executive

**Qualifications**:
**We'd Love You to Bring**:

- Significant experience in a Personal Assistant / Executive Assistant position supporting multiple Executive level colleagues
- Discretion, reliability and trustworthiness: you will often be party to confidential information
- Excellent organisational and time management skills, with the ability to coordinate others
- The ability to be proactive, think ahead and take the initiative whilst resolving issues quickly under pressure
- Accuracy and attention to detail
- Excellent written and verbal communication skills
- Strong relationship and stakeholder management skills
- Flexibility and adaptability, with a willingness to take on a variety of tasks and sometimes last-minute requests
- Excellent multitasker, prioritising appropriately
- A desire to continuously improve processes in order to provide the most efficient service possible

Additional Information
- 25 days annual leave, plus 8 flex days to be taken as and when suits you
- Holiday buy/sell scheme
- Discretionary bonus scheme of up to 10% of annual salary
- Private Medical Insurance
- Discounts on cinema vouchers, restaurants, holidays and more
- Refer a friend scheme, up to £1,000
- Employee and family discounts on esure products
- Life Assurance (x3 annual salary)
- Employee Assistance Programme