County Administrator

4 weeks ago

Pulborough, United Kingdom West Sussex Scouts Full time

**County Administrator**

**Job Title**:CountyAdministrator

**Location**:County Office, Lodge Hill but hybrid working

**Salary**:£11.48 per hour

**Reports to**:County Secretary

**Probationary period**:3 months

**Summary of Job**

West Sussex County Scout Council operates a small office based at Lodge Hill near Pulborough to deal with general enquiries and provide administrative support to the County Lead Volunteer, Chair and various team members.

**Principle responsibilities**:

- Input invoices for payment onto County banking system
- Copy type, print and collate papers and documents for meetings, induction packs and events.
- Produce and maintain databases and spreadsheets as required, including mailing lists of local volunteers and team members.
- Update membership database, website content and online calendar as required.
- Arrange venues and catering for meetings at various locations.
- Organise and support adult and youth presentation award events.
- General administrative tasks including; photocopying, collection of inward mail, arranging despatch of signed mail, maintaining correspondence and filing.
- Provide administrative support for workshops, conferences and special events.
- Proof read county documents, factsheets and annual review for accuracy.
- Assist with and undertake other duties from time to time as and when required.

**Knowledge, experience and skills required to undertake the role**:
E = Essential HD = Highly Desirable D = Desirable

**Knowledge**
- NVQ Level 2 in Administration or equivalent experience (D)
- Knowledge of office working practices (E)
- A knowledge of The Scout Association and its aims and values (D)

**Experience**
- Experience of working as part of a team (E)
- Experience of office procedures and routines (E)
- Hold a full driving licence (E)
- Experience in dealing with customers both internal and external (D)
- Event Management (D)
- Managing Digital Systems (D)

**Skills**
- Draft/produce routine correspondence (E)
- Digitally Confident (E)
- Cloud first mindset (E)
- Prioritise routine tasks on own initiative (E)
- High level of attention to detail, ensuring accuracy in all work (E)
- Work to deadlines (E)
- Work with others as part of a team (E)
- Flexible in approach to work (E)
- Approachable and personable (E)
- Willing to learn (E)
- Open-minded (E)

Asatisfactory DBS (Disclosure barring Service) check is required for this position.

**Closing date**: 23.00 Sunday 2nd June 2024

West Sussex County Scout Council aims to be an equal opportunities employer.

**Job Type**: Part-time

Pay: £11.48 per hour

Expected hours: 15 per week

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking
- Work from home

Work Location: Hybrid remote in Pulborough, RH20 1LZ

Application deadline: 02/06/2024

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