HR Coordinator

5 months ago

Royston, United Kingdom Hot Numbers Coffee Full time

Hot Numbers Coffee Ltd is a vibrant, independent speciality coffee roasting business with three cafés, a commercial bakery and a thriving wholesale business.

As the company expands, we are seeking a capable HR Co-ordinater to join our Administrative Team, based at The Roastery in Shepreth. Under the guidance of the Operations Manager and working closely with the external HR Advisor, you will undertake day-to-day HR tasks and administration, along with other office duties when and if required.

The role is expected to start at 25 hours a week (5 hours - 5 days a week).

Role and Responsibilities

Ensuring all HR administration is conducted accurately and in a timely, efficient manner, for example:

- Issuing offer letters and contracts.
- Checking, sending and tracking of all references/requests.
- Checking and chasing expired documents such as passports, visas, training qualifications etc.
- Updating and maintaining current employee information on Breathe HR system, including new starters and leavers and ensuring holiday and sickness records are updated.
- Maintaining electronic HR files, including scanning and shredding HR documents in accordance with General Data Protection Regulations.
- Taking notes for meetings as required (including investigation, disciplinary, grievance & appeal meetings).
- Dealing with any flexible working requests and handling any Maternity, Paternity and Adoption related queries.
- Updating and or issuing HR policies ensuring they are compliant with employment law (in conjunction with the HR Consultant).
- Serve as the primary point of contact for HR queries, advising managers on HR policies and processes or escalating to the HR Consultant where necessary.
- Assist with payroll activities by compiling employee data and conducting any required data checks.
- Assist with the leaver process and ensuring that all relevant actions are completed.
- Send reminders to managers regarding deadlines for probationary reviews and appraisals and creating and filing of any associated paperwork.
- Assist with any required salary review administration such as the creation of salary review letters and updates on the Breathe HR system.
- Producing regular or ad hoc reports from the Breathe HR system.
- Assisting with the set up of any training events including any set up requirements, room/venue bookings and paperwork required for the training session.
- Assisting with any related administration for apprenticeships and work experience programs in collaboration with the Operations Manager and relevant educational institutions.
- Monitoring the HR inbox and actioning as appropriate.
- Any other duties as and when required, including any required involvement in HR projects.

Recruitment
- Assist with the recruitment process from advertisement stage using recruitment platforms through to appointment including pre-employment checks.
- Ensure that all pre-employment checks are conducted in line with Employers guidelines.
- Collate and maintain a library of adverts and job descriptions.
- Respond to enquiries regarding advertised posts and ad hoc enquiries to given timeframes and standards.
- Arrange completion of all new starter, induction forms and probation period.

Key Skills & Experience
- Excellent interpersonal skills and the ability to handle sensitive and confidential information.
- Ideally some previous experience within a HR administration role or related position, or a willingness to learn.
- Proficient note taking/typing skills and office administration experience.
- Strong IT skills and can pick up systems quickly.
- Excellent written and verbal communication skills.
- Professional, approachable and a team player.
- Excellent time keeping and organizational skills.
- Excellent attention to detail with a strong emphasis on accuracy.
- Ability to handle multiple HR tasks simultaneously and can work under pressure to meet deadlines.

**Job Types**: Part-time, Fixed term contract

Pay: £13,700.00-£15,600.00 per year

**Benefits**:

- Casual dress
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
- Referral programme
- Store discount

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- sg8 6rb: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (required)
- Human resources: 1 year (required)

Licence/Certification:

- CIPD (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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