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Administration Assistant

4 weeks ago

Melrose, United Kingdom Eribe Knitwear Full time

ADMINISTRATION ASSISTANT - PURCHASING AND LOGISTICS

**Company name**:ERIBÉ Knitwear Ltd.

**Full time**:37.5 hours per week

**Fixed Term**:1 Year full time maternity cover

**Pay**: Dependent on experience

**Location base**:Melrose and Tweedbank, Scottish Borders

**Deadline: 10-7-23**

**Interview date**:17-7-23**

**Start date**:1-8-23**

**Company background**:ERIBÉ is a Scottish knitwear design house based in the Scottish Borders. For over 35 years, we have been creating innovative collections which are sold across the world in prestigious boutiques and department stores. These locations include Japan, UK, Europe and America, as well as in our own showroom and e-store. With our roots based in Scottish tradition and têxtile knowledge, we value experience and nurture new talent. We are mindful of the environment and promote creativity and sustainable fashion with ethical production. Our company culture is a creative one, where we work together as a team to achieve our goals.

**Benefits**:
30 days holiday, staff discount on goods, some flexibility to working hours, pleasant working environment within converted Georgian home, role within a fast growing company.

**Key Duties**:

- Assist with production scheduling and serve as a hub for communication on all production activities.
- Developing a close working relationship with our own factory and our partner factories
- Consistent monitoring and communication with factories/suppliers and ERIBÉ team about production plans to ensure on-time delivery
- Working with managers on updates of raw material/ finished goods movements
- Enter and update Odoo system as stock arrives/depart
- Place purchase orders such as yarn and knitwear
- Planning arrival times for yarn and ODM (other direct materials)
- Make purchase entries of yarn, ODM (such as ribbons, buttons, zips, swing tags and labels)
- Understand exactly where different labels must be attached to each different garment.
- Creating customs paperwork, ensuring this meets all company and international requirements.
- Helping to resolve complaints and issues regarding the supply chain
- Communicate progress / issues to ERIBÉ team on a weekly basis
- Creating and maintaining an open document on production and supply for multi-departmental access
- Check and correct entries for purchase orders in Odoo for smooth onward process
- Enter sales data as requested

**Job Requirements**:
**Essential**:

- Ability to analyse and synthesise a large amount of data
- Excellent Microsoft Excel, written and verbal communication skills
- Friendly and helpful telephone manner
- Knowledge of, or ability to learn quickly, the rules regarding garment labelling for different countries
- Able to create and maintain a clear and logical filing system
- Quick to learn and understand new systems
- Able to work independently using initiative and self-direction
- Liaison: deal with any customer/supplier/factory issues in a professional manner
- Required to assist in warehouse during busy periods (pick/pack/dispatch)
- Excellent organizational skills
- Can work to pressure under tight deadlines

**Desirable**:

- Experience of Odoo, Temacs or other production software systems
- Educated to Tertiary or HNC (or proven equivalent)
- Direct experience with managing 3rd party logistics and/or production
- Basic understanding of invoicing/accounting
- Knowledge of exporting / shipping
- Understanding of customs procedures
- Customer service experience
- Background or experience in têxtiles, knitwear or clothing industry
- Second Language

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £21,000.00-£25,000.00 per year

**Benefits**:

- Employee discount
- Free parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Melrose: reliably commute or plan to relocate before starting work (required)

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 10/07/2023
Reference ID: ERIBÉ_JOBS_ADMINISTRATION_ASSISTANT_JULY_2023
Expected start date: 01/08/2023

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