Information Assistant Occupational Health

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

NHS AfC: Band 4

**Main area**
- Occupational Health

**Grade**
- NHS AfC: Band 4

**Contract**
- Permanent

**Hours**
- 22.5 hours per week (part time 22.5 hours between Monday to Friday 8:30 to 4:30 excluding bank holidays)

**Job ref**
- 164-5661575

**Site**
- Nottingham University Hospitals NHS Trust

**Town**
- Nottingham

**Salary**
- £25,147 - £27,596 Per annum

**Salary period**
- Yearly

**Closing**
- 06/11/2023 23:59

Job overview

The Nottingham University Hospitals NHS Trust’s Occupational Health Department is well established and highly successful, and boasts an excellent reputation both on a local and regional level.

We are looking for an enthusiastic and motivated individual to provide expert data and analysis to NHS organisations and external non NHS customers, to support them in meeting their operational, strategic and performance objectives.

You will need extensive knowledge of excel and SQL in order to monitor and investigate information variances, actively pursuing discrepancies, identifying changes in data collection to ensure that consistently high quality data is available and supplied in an understandable format. Solely responsible for the build and change of letters, templates and questionnaires within our software programme. To be responsible for any departmental IT/software queries and IT/software training. Will be required on occasion to be responsible of the invoicing financial system for the department. Working with the Contracts and Administration Manager to ensure workloads are achieved and service requirements are met at all times in order to meet the targeted KPI’s.

Main duties of the job

This role requires an eye for detail, excellent communication and keyboard skills and the ability to multi task whilst working calmly under pressure in this particularly busy environment.

Brief duties include sole responsibility of collating, interrogating and interpreting data into a high quality format into an understandable and usable format. Set up systems to monitor problems identified by data quality audits to ensure improvement are achieved by the compilation of regular data quality performance reports. Will have some responsibility of the of the invoicing financial system for the department, diary management, secretarial support as and when required, supervising administration and clerical staff and prioritising workloads as demands change. There may be occasions where cover is required in reception and our appointments booking line in instances of absence.

Working for our organisation

We are a friendly team of around 35 staff consisting of doctors, nurses, counsellors, technicians and admin who work together to deliver an occupational health service to our own Trust and private organisations which we deliver from both Queen's Medical Centre and City Hospital sites. Our department offers this service Monday to Friday between the hours of 8:30 and 4:30 excluding bank holidays.

Some of the benefits of working for our organisation include:
Flexible working.

Friendly and supportive work colleagues within the team.

Salary sacrifice schemes e.g. Cycle to work scheme.

Blue Light/NHS discounts.

Detailed job description and main responsibilities

In addition to the above summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Person specification

Training and Qualifications

Essential criteria
- NVQ 3 in administration or equivalent
- ECDL or equivalent
- 4 GCSE's or equivalent including English

Desirable criteria
- Line management/Team leader qualification

Experience

Essential criteria
- Experience of using financial systems including invoicing experience
- Supervisory/Team leader experience
- Knowledge and experience of using Microsoft Office incl Word and Excel
- Proven secretarial/PA skills and experience

Desirable criteria
- Experience of working in a clinical service
- Experience of clinical terminology
- _________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documenta

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