Personal Assistant

2 months ago


London, United Kingdom Mauritius High Commission, London Full time

**JOB PROFILE: PERSONAL ASSISTANT/CONFIDENTIAL SECRETARY**

**Location**

Mauritius High Commission

32/33 Elvaston Place, SW7 5NW

**Salary**

£1890

**Contract Type**

**Working Time**

Monday to Friday

9:30 hrs to 17:00 hrs

**1.Duties and Responsibilities**
- Provide comprehensive administrative and secretarial support;
- Answer all telephone calls and undertake responsible screening of calls;
- Co-ordinate and maintain a schedule of appointments and meetings;
- Prepare and co-ordinate reports and agendas for meetings, including dispatch to various members and minute taking as required. Attendance of certain meetings may include after hours;
- Carry out duties in accordance with principles, corporate values and strategies;
- Organise appointments, meetings and conferences which may include collating meeting papers, coordinating venues and arranging travel itineraries;
- Ensure requests for advice or correspondence are provided in a professional and timely manner;
- Maintain and update accurate records using the electronic diary, mail and computer;
- Maintain records accurately within filing and information systems;
- Maintain confidentiality of information; and
- To perform such other duties directly related to the main duties listed above or related to the delivery of the output and results expected from the Personal Assistant/Confidential Secretary in the roles ascribed to him/her.

**Selection Criteria**

**Essential**

1. Applicants are expected to hold at least a diploma level qualification.

2. At least 3 years of relevant work experience;
3. Have the right to live and work in the UK;
4. Initiative, discretion, judgement of high order with the ability to maintain confidentiality

5. Pleasant, tactful; and approachable personality;
6. Self-motivated and reliable and willing/able to work flexible hours;
7. Strong time management and effective organisational skills, with the ability to think laterally, work under pressure and achieve work deadlines in an environment of competing priorities;
8. Strong interpersonal communication and oral skills, including the ability to interact effectively with people of diverse cultures;
9. Knowledge and broad understanding of office protocols in corporate business work environment;

11. Complete proficiency in English

**3. Application process**

**Job Types**: Permanent, Full-time

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 14/03/2024
Reference ID: Personal Assistant / Confidential Secretary


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