Front of House

3 weeks ago


London, United Kingdom Hays Specialist Recruitment Limited Full time

Permanent Front of House role - Legal Firm - Liverpool Street - ASAP start
Your new company
A growing Legal firm with an excellent company culture are seeking a Front of House/Administrator to join their busy team
Your new role
- Receive and welcome visitors
- Coordinate meetings, conference calls, events, training sessions and arrange and deliver catering
- Carry out regular meeting rooms checks
- Prepare and make drinks for clients and visitors.
- Monitor catering levels and order stock as required
- Booking couriers and maintenance of invoice and spreadsheets
- Regular updating of information in telephone directory lists and company directories within the telephone system
- Maintenance of weekly absence list
- Coordinating team diaries and arranging travel
- Ensuring regular and efficient billing and monitoring retainer arrangements
- Draft correspondence and prepare standard documentation
- Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
- Support Office Manager with ad hoc tasks as required (such as preparing the pre-bills, coordinating the files spreadsheet, preparing Letters of Engagement when needed).

What you'll need to succeed
- Recent experience within a similar position in a corporate environment
- Excellent communication and telephone skills.
- Well-practised organisational skills including the ability to prioritise
- Able to work well under pressure
- A calm and professional manner
- Flexibility in approach and willingness to work outside of normal hours if business needs dictate.

What you'll get in return
Highly competitive salary + benefits


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