Financial Administrator

3 weeks ago

Liverpool, United Kingdom Inter Scientifc Full time

Inter Scientific is excited to offer the role of a fully qualified AAT Finance Administrator to join our expanding team. We are looking for a Finance Administrator who is responsible for supporting the company with day-to-day financial administrative tasks.

Reporting directly to the Chief Commercial Officer, this person will be positive and proactive. You will have a specialist skill set combining administrative capabilities and attention to detail with strong interpersonal skills. You are well organised and quickly learn new skills, systems and processes. You think critically to solve problems across a range of topics. You are looking for a company which will provide interesting project work and hands-on training

**Company Profile**

We offer innovative solutions to ensure that our client’s products are compliant with regulations, directives and standards. We work with both businesses big and small and operate on a global scale, with offices in the UK, USA, EU and Middle-East.

Our mission is to make regulatory compliance as straightforward as possible, allowing our clients to unlock global markets. With our combined analytical and regulatory services, we offer a single point solution for product compliance and deliver the best service by collaborating with our clients to put them at the centre of our expertise and knowledge. We strive to exceed our client needs and expectations in everything we do, which is why client satisfaction at the core of our business.

In order to achieve this, we have developed and operate an Environment and Quality Management System (EQMS) based on the internationally recognised standards; ISO 9001, ISO 14001, ISO 27001, ISO 17025 and incorporating Good Manufacturing Practice (cGMP). Our EQMS is designed to recognise, plan for and deliver services at the highest standard to ensure customer satisfaction and ongoing improvement throughout the company to develop our knowledge.

**Primary Role Responsibilities**:

- Ensure purchase orders are well managed with good administration including review checks to ensure correct matching and that they are closed when fully billed.
- Responsible for day-to-day management of purchase invoice processing, ensuring the correct coding of each invoice, that VAT is correctly accounted for, that each invoice is correctly matched to a PO where required and that the correct approval is requested.
- To ensure that agreed finance policies are adhered to.
- To reconcile each supplier account when a supplier statement is received and to request copy invoices or credit notes when it is noted that items are missing.
- To regularly review the suppliers ledger ensuring no old or unusual items and that credits are appropriately matched.
- To complete supplier payment runs by running payment reports and assisting with sending out remittance advices as required.
- To perform month end tasks including credit card reconciliations, staff expenses, fixed asset accounting, and prepare prepayments and accruals.
- To support with performing review checks on VAT returns and working to resolve any issues, inconsistencies or errors.
- To work well with other members of the team to ensure invoices are recorded accurately and any adjustments to procedures are well communicated.
- To use good communication skills with both the team and suppliers.
- To perform any ad hoc administrative tasks that may arise to support the rest of the team.
- Produce accurate monthly management account and presenting the information to the leadership team with commentary.
- Supporting the preparation of annual budgets and forecasts.
- Providing insightful and meaningful investigations into process costs and variances; implementing and monitoring financial and operational costs.
- Liaising with different departments to obtain operational and financial data; analysing and interpreting this data and suggesting cost efficient ideas and improvements.

**Experience and Specific Skills**:
GCSE Maths and English Grade C or above, or equivalent (essential)

Fully Qualified AAT (essential)

Evidence of CPD (essential)

Excellent communication skills are essential for this role.

Willingness to get involved in the businesses on a day-to-day basis and engage with managers.

Excellent IT skills and integrated management systems knowledge.

Strong problem solving and analytical skills

Excellent planning & organisation and a keen eye for detail

Sufficient experience driving process improvements and business efficiencies

Several years’ experience in practical finance work

Strong skills and experience of double entry book-keeping

**Values**

**Quality **is embodied in every aspect of our work. Our systems are certified by the British Standards Institute (BSI) and the MHRA to international standards for Quality Management. Our commitment to quality comes from the top of the organisation and is prevalent in every aspect of our work.

**Professionalism **is central to the services we provide to our clie

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