Team Secretary

4 weeks ago

Herefordshire, United Kingdom Venn Group Full time

Venn Group is currently recruiting for a **Team Secretary**on behalf of a reputable NHS Trust in Herefordshire. **This role will be onsite Full -time.**

This is an interim contract of **Three months offering £12 - £14 per hour via an umbrella company.**

Duties will include:
First point of contact to answer all telephone calls for the Head of Clinical Systems and the Clinical Systems Team/ IM&T Programme Team and pass on accurate and timely messages or deal with all enquiries as far as possible, or delegate matters to otherTrust staff as appropriate

Efficiently manage the diary of the Clinical Systems and IM&T Programme Teams, ensuring that all internal and external meetings/ conferences are managed effectively

Providing routine administrative tasks including welcoming visitors, making refreshments, arranging meeting rooms, tables/ chairs and equipment ahead of meetings, photocopying/ scanning/ binding or shredding document

Preparing agendas for meetings, to distribute paperwork, track actions and transcribe formal minutes from those meetings using relevant IT packages (Microsoft Teams

Responsible for dealing with routine enquiries associated with such meetings and planning and co-ordinating meetings on regular basic

Management of ESR for the Clinical Systems Team including the administration of the Team’s annual leave and sickness absence

Managing Integra for the Team including raising requisitions, obtaining the relevant approval for invoices and receipting invoices for payment

Maintaining organised file management and ensure safe and confidential filing of staff personal files

Responsible for typing of letters following any changes to staff working arrangements

Ensuring that all induction processes are in place for new starters including the preparation of equipment and network access as appropriate

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