Medical Workforce Assistant

3 weeks ago

Liverpool, United Kingdom Liverpool Women's NHS Foundation Trust Full time

This post is to support the Medical Workforce (HR function) to deliver an effective and responsive medical staffing service across the organisation. The Medical Workforce team is responsible for the delivery of HR services and medical rostering across the organisation. The postholder will support the team with E-rostering, recruitment, rota management and HR medical terms and conditions.

To assist with the gathering of information required for the continued management of the e-rostering system

To provide support and technical advice for service users such as resetting passwords

Support the training of service users including new starters

Set up user accounts and passwords

Input data accurately and run reports when required

Liaise with the outsourced recruitment provider in relation to medical recruitment and contractual changes

Maintain and update personal information for all medical staff

Download and share rotational information with college tutors and rota leads within the required timescales

Liaise with the post graduate medical educational team providing updates for all new starters including rotational doctors

Ensure accurate pay information is sent to employing trust within the required timescales

Assist with the paperwork for new medical staff including rotational doctors

Provide guidance to medical staff with regards to annual leave, sick leave and pay and maternity leave in line with Trust policies.

Raise paperwork for the payment of additional work undertaken by medical staff on a monthly basis to meet payroll deadlines.

Undertake administrative duties as required, including but not limited to junior forums, medical workforce consistency committees and other such meetings

As a medical workforce assistant you will work alongside a team of 4
- Medical workforce manager
- Medical workforce advisor
- Rota coordinator
- rota assistant

The medical workforce team supports all divisions within the organisation and the rota team supports in the main O&G. The teams works closely with senior medical staff and the operational team.

The Medical workforce team is part of HR and also works closely with the HR team.

To ensure all rotational information for junior doctors is shared within the required timescales and contractual obligations are met including.
- Personal information shared with the necessary departments following GDPR protocols
- Accurate work schedules are sent to individual junior doctors and payroll
- Accurate recording of sickness absence onto ESR

To work independently to monthly deadlines ensuring that relevant reports are produced and shared with the Medical Workforce advisor.

Work alongside the Medical Workforce advisor and recruitment services to ensure all new starters are live on the system and the relevant information is shared with the post education department and Divisional Managers in line with local guidance before they arrive at the Trust.

Support the rota co ordinator and Medical Workforce advisor with the production of compliant roster templates including individual templates using eRota.

Work alongside the services to implement any changes that occur to working practices via new job plans, service provision or policy.

To be familiar with a number of medical staffing policies and procedures providing straightforward guidance on where information can be found, and to know when to escalate queries.

Work alongside the divisions, supporting them through the recruitment process of medical staff. Including uploading updated job descriptions and ensuring shortlisting timescales are met.

Arrange ad hoc meeting dates such as, AAC panels, Junior Doctor Forums, Rota meetings and sickness review meetings within the required timescales and best practice guidelines are followed at all times.

Work alongside the post graduate education team to ensure all new starters inductions are adequately arranged and information shared before they start.

To maintain the system, including updating user information in line with each rotation at the Trust and ensuring all users have the appropriate logins to use the system.

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