Billing Specialist

2 weeks ago

West End, United Kingdom Page Personnel Full time

Based in the West End (Oxford Circus)
- Global Consultancy company

**About Our Client**:
The company are a dynamic consultancy firm specialising in environmental planning and development for some of the UK's leading brands, and working on the biggest and most exciting projects. The growing team are looking for a new recruit to work with project managers ensuring a smooth client billing process. They will be working closely with the Finance Manager and will have the chance to progress further in the role.

The successful Billing Specialist will be:

- Responsible for making sure that all timesheets, chargeable expenses and third party invoices for both London and Leeds offices have been input into the WAP system.
- Also assist with timesheet input where required.
- Running reports in SAGE 200 and transfer to the bespoke excel WIP database. Manipulate information and check for accuracy before printing each WIP report and distributing to Project Managers.
- Undertake monthly invoicing for teams responsible for including action relating to billing, transfer chargeable time, write offs, Credit Notes etc.
- Track all WIP reports and liaise with project managers if any reports are not returned
- Responsible for distributing each month's WIP run
- Inform accountant of any provisions and keep a detailed record of all provisions for yearly auditing purposes
- Review and manage any Aged WIP with project managers to make sure that declared revenue is accurate and correct accounting procedures are followed
- Update finance spreadsheets and client/project records accurately i.e. invoice table, WIP Report, Job Codes Spreadsheet and SAGE 200
- Weekly time reporting for various clients (where required) in order to raise invoices and approval for payment, using this report to raise accurate invoices
- Responsible for sub consultants invoices including processing
- Provide fee analysis to Project Managers on an ad hoc basis
- Maintaining accurate records for the yearly auditing process and assist with Audit Queries
- Produce missing timesheet report and chase all Project Managers at the beginning of the month

**The Successful Applicant**:
The successful Billing Specialist will:

- ** MUST have 2 or more years of experience in a similar role**:

- **MUST have prior experience with WIP and timesheets**:

- Have worked within the finance team of a professional services company (desirable, not essential)
- Prior working knowledge of Sage 200 (desirable, not essential)
- Excellent written and verbal communication skills
- Ability to build relationships with people
- Good time management skills

**What's on Offer**:

- £30,000 - £38,000
- Hybrid working (two days in office)
- Flexible hours
- Additional benefits

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