Executive Assistant

7 months ago

Cwmbran, United Kingdom Safran Full time

**Job description**:
Are you interested in working at the business end of Aerospace, where airline brand meets innovative passenger experience? Then your next opportunity could be with Safran Seats, an industry award winning, premium designer and manufacturer of First and Business Class seating and technology. Our passenger experience prides itself on innovation, customisation, quality and industrial design.

At Safran Seats, we are unique within aerospace, as we interface with both the world's biggest airlines and airframers alike, with the largest seats portfolio of all seats suppliers. One day you could be liaising with one of the world's largest airframers, and the next, some of the biggest airline brands around the world

In the UK, Safran Seats specialises solely in the First Class and Business Class seating markets for wide body aircraft, with industrial and engineering teams in Cwmbran and Newport, Wales and Brackley, England.

We now have an exciting opportunity for an Executive Assistant to join our team in Cwmbran The purpose of this role is to manage the efficient running of the CEO's office. Acting as the eyes and ears of the CEO and wider Executive Team, being one-step ahead and demonstrating fantastic interpersonal and organisational skills. With an ever-changing diary and workload, this role will require the post holder to have exceptional communication and decision-making capabilities.

Key Responsibilities & Duties;
- Coordinate complex scheduling and extensive calendar management and all associated arrangements to ensure the smooth running of scheduled and to optimum effectiveness of the CEO's time, to include agenda, briefing materials, packs, travel and refreshments
- Preparation, including design where appropriate and production of presentations, correspondence and reports / background research as required
- Preparing of meeting material as well as attending meetings to take the minutes / actions when required and following up prior to the next meeting
- Maintaining control of CEO budget, process invoices and monthly expense claims for the CEO and their direct reports, ensuring the expenses policy is adhered at all times
- Meeting and greeting of visitors and arrangement of catering as required
- Skilled at planning and arranging complex travel to include booking travel to include flights, taxi and hotels for Executive Team and for others across the business as required
- Responsible for the monthly preparation and presentation of the Business Performance Pack to include ensure all data is provided and the presentation is prepared
- Support the communication teams with organising events to include SSGB roadshows and leadership conferences
- Maintain Executive team electronic folders.

**Complementary description**:
Our in-house design studio co-creates the most innovative experiences in the sky with our airline customers and partners. Our dedicated engineering, production and in-service support facilities are integral to delivering a high-end quality product that we keep flying throughout the life of programme. We are fully supported by a wide team of support functions, from HR to Finance, to Business Development and Planning and Logistics, our team is built to give Safran Seats an end-to-end capability in house in the UK.

We focus on:
Our people

These are our four People Fundamentals that underpin everything we do at Safran:

- We believe in and fostering the conditions for diversity and inclusion to thrive
- We develop our colleagues skills and build opportunities so you can shape our future
- We create a trustworthy work place to support you, as you dare to act and innovate
- We encourage collaboration and mutual support between you and your colleagues

So you'll be supported every step of the way

Sustainability

Our people are at the heart of our success, as we work together to achieve our mission: contributing to a safer and more sustainable aviation. We are tackling the biggest challenges in aerospace, with a commitment to work to decarbonise the industry by 2050.

Global Mobility

As part of the Safran Group, across our businesses we are market leaders in aerospace, defence and space; there is always potential for future mobility in the UK and internationally.

**Job requirements**:
Experience of working at board level

Ability to organise a daily workload by priorities

Be able to meet deadlines in a fast-paced quickly changing environment

French language skills desirable

Excellent IT skills - Microsoft office, PowerPoint, excel, word, outlook and Teams

Strong writing and proof-reading skills and attention to detail

Excellent verbal and written communication skills

Ability to work autonomously with a flexible and enthusiastic approach prepared to get the work done that is required to ensure the business meets its business objectives

Motivated, stress resilient, working with utmost integrity at all times.

Our employees are at the heart of our success, as we work tog

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