Fleet Administrator

**Fleet Administrator**

**Dual Site role - Severnside 3 days a week (GL10) - Avonmouth 2 days a week (BS11)**

**£27,000 per annum**

**Monday-Friday day shifts 07:00-15:00**

We are looking for a Fleet Administrator to work out of our Bristol depot.

**Job Purpose**:
To support and co-ordinate the administration of the Fleet Department working alongside the garage team.

**Main Responsibilities**:

- Answering the telephone and dealing with vehicle breakdowns, booking of vehicles and trailers in to the workshop for rectification work, PMIs and MOTs
- Coordinating the maintenance of vehicles including raising job cards through the use of a garage software; liaising with external workshop repairers to ensure pre-organised work is completed and liaise and coordinate, where necessary, with remote sites regarding maintenance and repair of company assets system
- Stock control - including ordering of materials and parts as per Line Manager authorisation, ensuring best prices are obtained and records are maintained; receiving goods in and recording and maintaining stock controls; check 3rd party invoices to confirm pricings and stock usage; liaise with the HGV Technicians regarding stock reconciliation for impressed stock items
- Planning and organising the bookings for the MOT facility as well as scanning and electronic filing of vehicle compliance paperwork including but not limited to MOT Certificates etc
- Monitoring of vehicle / trailer compliance dates on the garage software system and liaise with the Planning and Operations departments to ensure availability of own fleet assets and that they are presented on time
- General administration and KPI reporting including providing updates to the business on completion times of vehicle checks / rectification

**Essential Skills**:

- Proficient in the use of MS Excel, Word, Outlook and Power Point
- Confident with the ability to deal with logistics professionals at all levels

**Desirable Skills**:

- Previous experience in a workshop environment
- Previous experience on the use of a garage software package
- Demonstrable knowledge of LGV / trailer compliance

MMIDIndi