Emea Payroll Specialist

3 weeks ago

Newcastle, United Kingdom Xplor Full time

**Company Description**
At Xplor, we help businesses thrive by making life simple for daily activities with a recurring nature. We do that by offering smart software, payments, and commerce-enabling solutions across five “everyday life” verticals: Health and Fitness, Education, Boutique Wellness, Field Services and Personal Services.
**Job Description** About the opportunity**

As an EMEA Payroll Specialist reporting into the Head of International Payroll, you will be responsible for managing payroll operations for multiple countries within the EMEA region. Your primary focus will be on ensuring accurate and compliant payroll processing, coordinating with regional HR teams, and supporting payroll-related activities. This role requires a strong understanding of EMEA payroll legislation, attention to detail, and the ability to handle complex payroll scenarios across different countries. You will play a key role in maintaining payroll accuracy and providing exceptional service to our employees in the EMEA region.

**Responsibilities**:

- Manage end-to-end payroll processing (via our global vendor Activpayroll) for multiple countries within the EMEA region (incl. UK, France, Spain & the Netherlands), ensuring accuracy and timeliness of payments.
- Ensure compliance with country-specific payroll regulations, tax laws, and social security requirements for each jurisdiction.
- Collaborate with regional HR teams to collect and validate payroll inputs, including salaries, benefits, allowances, and deductions.
- Review and validate payroll calculations, including statutory deductions, bonuses, and overtime, for each country.
- Coordinate payroll data integration between our global HR (UKG) and Payroll (Activpayroll) systems, ensuring data accuracy and consistency.
- Reconcile and validate payroll outputs, including payslips, tax filings, and social security contributions.
- Handle payroll-related enquiries and resolve issues from employees across different countries.
- Stay updated with changes in payroll legislation and compliance requirements for each country within the EMEA region.
- Collaborate with HR, Finance, and Tax teams to ensure accurate employee data management and seamless payroll integration.
- Provide guidance and support to HR and Finance teams regarding payroll processes, compliance, and reporting.
- Participate in the evaluation and implementation of payroll system upgrades and enhancements.
- Coordinate year-end payroll processes, including the production of annual tax statements and compliance reports for each country.
- Conduct periodic payroll audits to ensure data accuracy, identify discrepancies, and resolve any payroll-related issues.
- Liaise with external auditors and tax authorities for payroll-related audits, compliance checks, and reporting requirements. Stay updated with industry best practices and emerging trends in EMEA payroll management.
- Proven experience as an EMEA Payroll Specialist or similar role, with a focus on managing payroll across multiple countries within the region.
- In-depth knowledge of EMEA payroll legislation, tax regulations, and compliance requirements for various countries.
- Strong understanding of statutory deductions, tax rates, social security requirements, and benefits regulations in EMEA countries.
- Experience working with payroll providers and managing relationships with external vendors.
- Proficiency in using payroll software or systems for end-to-end payroll processing.
- Excellent attention to detail and accuracy in processing complex payroll scenarios across different countries.
- Strong analytical and problem-solving skills to handle complex payroll calculations and reconciliations.
- Excellent organizational and time management skills to handle multiple payrolls and deadlines.
- Strong communication and interpersonal skills to effectively address employee enquiries and concerns related to payroll.
- Understanding of data protection regulations and confidentiality requirements in handling employee information.
- Ability to work independently and collaboratively in a team environment.
- Continuous learning mindset to stay updated with changes in EMEA payroll regulations and best practices.
- Ability to adapt to changing payroll requirements across different countries within the EMEA region.
- Certification or professional qualification in payroll (ie CIPP) or related field is advantageous.

At Xplor, we believe that the best innovation and ideas happen at the intersection of differences - people of different cultures, generations, disciplines, and lived experiences. So even if you think you don’t quite tick all the boxes, we still encourage you to apply.
**Additional Information** Life at Xplor**

You’ll be part of a global network of talented colleagues who support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.

Some of our perks and benefits: *inclu

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