Finance Admin Officer

3 weeks ago

London, United Kingdom Hays Specialist Recruitment Limited Full time

Finance Admin Officer | £29,000 - £32,000 | Permanent, Hybrid 3 days p/w | London
Finance Admin Officer

**Salary**: £29,000 - £32,000
Location: Central London
Permanent, Full-time, Hybrid 3 days per week in office
Start: ASAP
Security clearance would be an advantage but not essential
Main Responsibilities:

- To be responsible for processing requisition orders for Client Departments in accordance with Procurement & Financial Regulations, checking for completeness and budgetary provision., on the appropriate Financial system;
- To be responsible for receipting of goods and supplies on the appropriate Financial system in a timely manner against confirmation of receipt and to contact Client Departments to check status of delivery if confirmation not received;
- To be responsible for reviewing the validity of commitments created on the Financial System via purchase orders by contacting Client Departments to verify transaction is still outstanding.
- To be responsible for raising manual debtor invoices for payment, and to contact debtors chasing payment when required/ overdue;
- To hold a Corporate Credit card to purchase small one off ad-hoc items, and to ensure that all relevant invoices are obtained for such purposes. To complete the administration associated with the transactions upon receipt of the monthly statements in accordancewith Policy.
- To assist in the arranging of travel documents in a timely and accurate manner, assigning budget codes on the online purchasing system;
- To be responsible for responding to 'Freedom or Information' or other requests in a timely manner with due regard to data protection requirements;
- To be responsible for the administration of processing and recording of interpreter claims;
- To be responsible for supporting the end of year process as guided by line manager and to ensure that actions given are completed within stipulated time frames;
- To arrange for journal entries where appropriate between cost codes where errors are noted;
- To be responsible for processing overtime and expense claims for staff, ensuring that the claims are in line with policies, and that correct data is noted on the pay returns which must be forwarded within stipulated time limits;
- To be responsible for maintaining knowledge around regulations, support staff policies, and procurement regulations and to advise colleagues of any changes as they occur. To raise concerns or issues with HR.
- To contribute to the development and efficient functioning of the service, by maintaining the office environment, and systems to a high standard, and actively contributing to the ongoing monitoring, review and implementation of improvements to the teams/ departments administration procedures and practices, through the sharing of experiences and lessons learnt.
- To maintain a good working knowledge of all administrative activities, functions completed within the team, and to provide cover across the unit during periods of increased work loads, annual leave, sickness and any other absences / abstractions;
To work collaboratively with colleagues within the team, department, and the whole organisation to deliver services effectively, efficiently and flexibly.

Knowledge and Skills:

- Ability to quickly acquire a good working knowledge of regulations, procurement regulations and financial procedures and provide advice on these
- Ability to interpret a range of regulations and procedures in order to accurately process claims and payments in accordance with them
- Knowledge and ability to contribute to the review and development of financial and administrative procedures in a environment in accordance with regulations, policies and organisational requirements
- A sound knowledge of database management, Microsoft Office suites, including Word, Excel, Outlook and CBIS
- Excellent oral communication, customer care and interpersonal skills to clearly explain policies and detailed financial, procedures to staff at all levels, consistently maintaining confidentiality and discretion.
- Excellent administrative and organisational skills with the ability to meet and negotiate deadlines, and effectively prioritise a changing workload

Interested?

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