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Office Administrator

4 months ago

Hatfield, United Kingdom Nouvita Healthcare Full time

**Job Title**: Office Administrator

**Report to**:Head of HR

**Location**:Head Office, Hatfield - AL10

**Salary: £22,000 per annum**

**Hours Per Week**: 37.5 hrs (Mon to Fri, 9am to 5.00pm with 30 minutes lunch break)

Nouvita Healthcare is a technology-driven, outcome-focused and growing care provider in Hertfordshire, made up of a Hospital, Nursing & Residential Care Homes and Supported Living Services and on a mission to provide personalised and effective care.

We are currently looking for an exceptionally organised individual to manage all the administrative aspects of our busy HR Department and Head office.

The main purpose of the role is to provide a comprehensive service to the team, acting as the first point of contact for all incoming HR enquiries.

**Key Responsibilities**

**Office Administration**
- To handle all initial telephone contact into the Office and signposting onwards as appropriate
- To provide general office administration support as required including scanning; photocopying and uploading to inhouse systems.

**HR Administration**
- System set up and issuing of log in details (Nourish, Radar, Careshield) for new starters
- Production of identification badges for all staff
- Reporting on Right to Work expiration, DBS renewals and annual professional qualification checks
- Managing HR audit documentation compliance and advise of gaps found.

**Training Administration**:

- To act as a first point of contact for the e-learning training portal.
- To maintain training records of all company sites to ensure that they remain above the company target of above 90% completion through:

- Coordinating attendees for face to face training
- Chasing staff to ensure e-learning compliancy.
- Arranging (when required) 3rdparty specialist training.
- To prepare as required, reports on employee-related training data to assist with the management and development of staff.

**Accounts Admin**

Support with managing purchase ledger and entering data into Sage50

**Person Specification (Essential)**:

- A minimum of 2 years’ experience working in a fast-paced office environment providing administrative support.
- Ability to work under pressure
- Good general education with minimum GCSE C or equivalent in English and Maths.
- Excellent verbal and written communication, and numeracy skills
- Approachable, and has good interpersonal skills to manage enquiries
- Ability to multitask, well organized and good prioritisation
- Excellent IT skills and working knowledge of Microsoft Applications (Outlook, Word, Excel, Adobe Suite)
- Able to work independently and on own initiative within specified guidelines or processes
- Able to work appropriately with confidential and sensitive information

Pay: £22,000.00 per year

**Benefits**:

- Employee discount
- Referral programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Hatfield: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Have you previously worked in an office environment?
- Are you happy for us to complete an enhanced DBS check on your behalf as part of your pre-employment checks?
- If offered the position, would you be able to start within month of being offered the role?

Work authorisation:

- United Kingdom (required)

Work Location: One location