Clerical Officer

To provide comprehensive administrative support to the Community Learning Disability Team within the Learning Disability Service. This includes; providing administrative support, arranging meetings, coordinating information, preparation of agendas, minute
taking, data entry, generation of daily work list for administration staff and regular routine audits.
The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Health Board policies. This is a key supporting role in the effective running of the team, which includes
the management of resources as part of the core duties. The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Provide a diary management service with the ability to resolve conflicting diary appointments and schedules.
Organise and support the planning of meetings, events and conferences; including booking venues and taking formal minutes, arranging equipment and preparing papers/documentation.
Provide support to staff within the team/office.
Collate and process data.
Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover. Prepare and distribute documents and papers as required.
The post holder may have contact with service users and will be expected to signpost/direct to the appropriate person/department.
Setting up, managing and maintaining filing systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines.

Process requisitions for the team in accordance with the Health Board’s finance policies and procedures including petty cash requests ordering of resources and supplies via the procurement systems (Oracle).
Responsible for the entry and storage of data compiled by others (electronic and hard copies) Take and transcribe formal minutes of meetings.

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.