Administrative Assistant

2 weeks ago


London, United Kingdom King's College London Full time

Job id: 085346. Salary: £29,248 - £32,181 per annum, including London Weighting Allowance.

Posted: 27 February 2024. Closing date: 12 March 2024.

Business unit: Faculty of Life Sciences & Medicine. Department: Perinatal Imaging & Health.

Location: St Thomas’ Campus. Category: Professional & Support Services.

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Job description

We are seeking an enthusiastic and motivated individual to provide administrative support on AIMS-2-Trials delivered in the Department of Perinatal Imaging and Health at King’s College London and the Evelina Newborn Imaging Centre (ENIC).

The post holder will play a vital administrative role in the Autism Innovative Medicine Studies-2-Trials (AIMS-2-Trials) supporting Research Nurses and Research midwives, Radiographers, Clinicians and allied professionals by engaging and completing a range of routine tasks to meet operational, research, and research participant service requirements.

The AIMS-2 Trials is a grant funded project focussed on increase our understanding of autism and help develop new therapies to improve health outcomes and quality of life for autistic people. AIMS-2-TRIALS builds on an initial investment to establish a UK autism research consortium by the Medical Research Council to better understand brain biology, and subsequent funding from the National Institutes of Health Research to identify the health and social needs of autistic people and their families.

The post holder will provide support and guidance on a wide range of administrative duties to help maintain the high levels of care and efficiency offered by the Evelina Newborn Imaging team.

The post holder will also support the Clinical Trials Manager and Clinical Studies Coordinator in ensuring that l study files are maintained, documents stored in line with regulations and databases updated accordingly.

This post is based at St. Thomas’ Hospital in the Department of Perinatal Imaging & Health and Centre for the Developing Brain, which is part of the School of Biomedical Engineering & Imaging Sciences.

This post will be offered on a fixed-term contract until 31 May 2025.

This is a full-time post - 100% full time equivalent.

Key responsibilities

The role will involve access to postnatal and neonatal wards (including the neonatal intensive care unit)

To communicate with members of different research teams regarding patient information.

To liaise with local staff, including clinicians (obstetricians, paediatricians, radiologists), radiographers, students and administrative staff, to ensure sufficient administrative support for AIMS-2-TRIALS scans proceed as planned.

To abide by patient confidentiality and data management regulations at all times.

To locate and collect medical records from various sorting and storage locations throughout the hospital.

To ensure the timely and efficient filing of key documentation.

To scan key documents onto NHS trust servers for backup.

To provide support to the Follow up Coordinator, which will involve contacting families to update contact details and book returning appointments.

Record-keeping and data management

To input data in to, and retrieve data from, spreadsheets and databases.

To receive responses from patient questionnaires and input data to relevant database.

To prepare and maintain stocks of documentation and resources.

Service Support

To identify items of stationery and stock for ordering.

Task related decisions within designated activities to support the successful delivery and development of the study

Prioritise designated activities to meet the changing needs of the study.

Collaborate with team members to achieve joint projects and objectives.

Deliver excellent patient or participant service in all aspects of role.

To contribute to research and clinical audit projects.

Clinical governance

To work under the instruction of the Clinical Trials Coordinator/Project Manager and Research Nurse/Research Midwife to ensure that all work complies with the relevant governance/data protection processes.

To comply with relevant health and safety guidelines.

To maintain confidentiality and sensitivity when dealing with patients.

Administration

To attend and contribute to project team meetings, including minuting

To provide support to the Clinical Trials/Project Manager in organising meetings and seminars as required.

To provide general administrative support across several AIMS-2-TRIALS projects.

General

To work with mínimal supervision.

To follow relevant rules, procedures and regulations.

To attend any training courses or inductions deemed essential to the nature of the role.

Sensory/Physical Demands & Work Environment**:
To locate and collect medical records and files from around the hospital (walking required).

The post-holder will be comfortable having direct patient contact.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and respon



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