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Legal Administrator

4 months ago

Winchester, United Kingdom Reed Business Support Full time

Legal Administrator - Housing and Regeneration

THE ROLE

The Legal Administrator's principal role is to provide fee-earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential nonfee-earning tasks by assisting in the management and execution of their day to day workload.

The main duties of a Legal Administrator will include:
Arranging conference calls, meetings, travel and booking conference rooms;
Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;
Preparation and collation of Bundles/e-bundles, ET3 forms, formatting/collating work to be sent to clients
Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
Acting as a point of contact for internal and external clients;
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
Data entry and managing spreadsheets;
Drafting general and basic correspondence as required.
Managing archive files in/out
Uploading docs to VF
Courier booking
Processing outgoing post and managing special deliveries
E-filing
Client care letters
Billing/managing disbursements - processing invoices and checking and liaising appropriately with Finance
Fee earner expenses
Fee-earner travel and restaurant booking
Searching for docs on Mimecast
Support seminar/event organisation
Preparing team sheets
Updating Interaction/other databases
Fee-earner diary management
Delegating to appropriate resources within the firm
SKILL SET

Knowledge of Microsoft Word, Excel and PDF software
Strong inter-personal skills
Good phone manner
Highly organised and proactive
Conscientious & approachable
An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices