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Recruitment Administrator

7 months ago

Brentford, United Kingdom Shivom Consultancy Ltd Full time

We are an ambitious UK based company, operating since 2003.

We are a specialised service provider supporting UK public and private sector organisations in:
▸ IT Strategy

▸ Agile Delivery and Public Cloud Migration/Adoption

▸ Architecture and Design

▸ Digital Transformation

▸ Public Cloud Adoption / Migration

▸ Delivering Software Engineering Services
- What you will be doing?

**Recruitment**:

- Managing all recruitment needs for the company, including implementing and continually developing a robust recruitment process.
- Administering all the hiring processes of new employees/contractors.
- Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programmes.
- Creating and continually improving offer letters and contracts of employment, whilst managing the timely distribution of such documents.
- Managing the collation of references, and security clearances as relevant to each role.
- Ensuring all relevant ID, certificates and employee/contractor documents are received before 1st day of employment.
- Managing and recruiting for the apprenticeship and graduate scheme.
- Organising and attending open days, recruitment fairs etc.

**Credit control**:

- Invoice management and contacting customers to ensure invoices are paid in a timely manner and liaising with Project Managers (as required) to resolve issues
- Weekly reporting of overdue invoices to the Financial Controller
- Monthly reconciliation of customer ledgers and statements of account
- Processing incoming payments onto the accounting system

**Accounts Receivable**:

- Processing of sales invoices and liaising with suppliers to obtain proof of delivery, where required

**Admin support**:

- Assisting the finance team with general administrative duties
- Working with the Financial Controller to deliver system improvement
- Assisting the administration team with receiving calls to the switchboard, redirecting calls, taking messages and dealing with queries as necessary
- Monitoring the central Finance mailbox
- Have a good understanding of the businesses' products or services and be able to advise others about them
- Plan marketing and sales campaigns
- Attend seminars, conferences and events where appropriate
- Carry out sales forecasts and analysis and present your findings to senior management/directors

**Key Responsibilities**:

- Assist in producing briefings, information and web material, utilising Canva and similar graphic design software to do so
- Running the organisation’s social media accounts as needed on Facebook and Twitter
- Create print material for the organisation as required.
- Actively communicating and collaborating with colleagues (internal and external) to achieve shared aims.
- Seeking, analysing, and utilising feedback to inform planning and services.
- Undertake any other duties as may be reasonably required and are within the scope, spirit and purpose of the job
- Liaising and networking with a range of stakeholders including customers, colleagues, suppliers (incl. agencies) and partner organisations
- Facilities management
- Assist the recruitment team in talent sourcing.

**Essential Skills**:

- 3-6 months of admin or recruitment experience.
- Knowledge of MS-Office.
- Strong interpersonal communication skills.

**Desired Criteria**:

- Strong creative skills and interest in online technology and social media trends
- Can work well with a wide range of people
- Excellent time management and organisational skills
- Knowledge of how to use social media as a marketing campaign to promote growth in revenue for the company
- Knowledge of planning and implementing elements of a Marketing Strategy
- Knowledge of Spreadsheets e.g., Sheets of Excel
- Knowledge of Presentations e.g., Slides or PowerPoint
- Personal Skills
- Ambitious, self-starter and keen learner
- Ability to use their own initiative to grow their accounts
- A positive and calm attitude to cope with pressurised situations
- Proactive and able to work on own initiative
- Excellent attention to detail
- Confident telephone manner
- Positive about change; flexible and adaptable to work effectively in our fast-paced environment
- Strong team worker who will contribute to our ‘one team’ culture - high levels of cooperation and communication

**Job Type**: Part-time

**Salary**: £10.42-£11.00 per hour

**Benefits**:

- Company events
- Company pension
- Gym membership

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Brentford: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: RA080124

**Job Type**: Part-time

Pay: £11.44-£12.00 per hour

Expected hours: 20 per week

**Benefits**:

- Company events
- Company pension
- On-site gym

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Recruiting: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

**Location**:

- Brentford,