Technical Co-ordinator

At Sussex Partnership NHS Foundation Trust, we’re looking for people to help us provide high quality services for patients, carers and local communities that we serve.

We're looking for an enthusiastic, self-motivated experienced office administrator to join us as a Technical Co-ordinator in our Estates & Facilities Department.

Our Estates and Facilities Department work pro-actively to look after over a hundred buildings across Sussex, and further. Maintaining our own estate and providing facilities services for numerous sites.

This role will be based at Hellingly in Hailsham, East Sussex, we encourage flexible working as the successful applicant will be required to travel to sites across Sussex and parts of Hampshire so must have their own transport, hold a valid UK licence and relevant 'Business' insurance cover.

This role is to provide comprehensive and efficient administrative support to the department. The post holder will be able to organise their workload, demonstrate a professional telephone manner, and be able to liaise effectively with other teams, agencies and members of the public.

Good working knowledge of Microsoft Office and maintaining office systems. Time-management skills and be able to multi-task and prioritise tasks. To maintain records of sickness, absence, annual leave for the Estates & Facilities team using Allocate - Health Roster.

To operate and update computerised database systems, including Trust systems and any bespoke systems local to the Estates & Facilities team.

Interpersonal skills, positive working relationships and being a strong team player is essential.

Sussex Partnership NHS Foundation provides mental health and learning disability care for children, young people and adults across Sussex and for children and young people in Hampshire.

The Estates & Facilities department is responsible for managing our buildings, capital projects, operational capital programme, domestic, catering & hotel services. We provide strategic planning across the estate and associated services, taking a leading role in ensuring we make sustainable choices and continuously reduce our carbon impact. We also support the expansion of core services, promoting new ways of working, providing fit for purpose, sustainable accommodation and effective E&F services.

This is an exciting opportunity to support the substantial growth in Trust services across a number of transformation projects, and supporting the changes in the way the estate is managed and used due to the pandemic.

Sussex Partnership NHS Foundation Trust is committed to supporting a diverse workforce that reflects our communities.
- Placing and overseeing orders via Oracle.
- To support the directorate with admin support including organising of meetings and appointments.
- To manage/promote Job Done on the CAFM System.
- Produce weekly/monthly reports as requested.
- Support Estates Managers, Officers, and Supervisors in service performance of Reactive Helpdesk and Planned Maintenance System.
- To arrange, prepare the agenda for and take minutes of team meetings and other meetings as directed.
- Open, screen and distribute post on a daily basis.

Please see attached Job Description for full details.