Accounts/finance Manager

3 weeks ago


Hayes, United Kingdom First Choice Staff Full time

Our client are looking for an Accounts/Finance Manager that has worked in a similar role within the Freight Forwarding industry

**Responsibilities**:

- Monitor multiple inboxes and react in a timely manner to request and queries from customers and suppliers alike
- Check our bank accounts daily and reconcile
- Obtain the current exchange rates daily and update Boxtop
- Put supplier costs on Boxtop against the correct job and query any discrepancies and escalate when needed
- Ensure all overhead invoices are correctly authorized and posted to Sage in a timely manner
- Pass supplier invoices from Boxtop to Sage once costs have been matched correctly
- Keeping to the current payment schedule, produce an accurate supplier payment report ready for sign off
- Pass sale invoices from Boxtop to Sage in a timely manner
- Communicate with staff weekly/daily to resolve any invoice and payment queries
- Reconcile supplier statements in a timely manner
- Request invoices or remittances for any unallocated payments
- Investigate and resolve outstanding creditors and debtor items without delay
- Reconcile company VISA and credit card purchases in a timely manner
- Produce a weekly debtors report and highlight any issues to senior management.
- Send customer statements regularly ensuring payments are received on time and chase overdue payments weekly.
- Liaise with accountants on the month end reporting activities and any other tasks, queries
- Ensure that all accounts receivable activities comply with relevant financial policies and procedures.
- Have a robust full proof process for job related expenses
- Send weekly unbilled reports to Ops staff and chase for resolutions
- Undertake any reasonable request by your manager

Essential Skills, qualifications and experience
- Minimum of three years’ experience in a similar role
- Experience working with multiple currencies
- Process driven
- Experience of using freight software
- Sage experience essential. Xero desirable
- Intermediate to advance MS Excel skills
- Excellent accuracy and attention to detail
- Ability to work under pressure with competing deadlines
- Strong time management skills
- Experience working with highly confidential information that cannot be disclosed

Person Specification
- Demonstrable honesty and integrity
- Confident to work effectively on own
- Dynamic and flexible in work approach
- Self-motivated and professional
- Positive attitude with the ability to assess any issues and come up with solutions
- Excellent communication skills
- Team player

Desirable skills, qualifications, and experience
- Boxtop highly desirable
- Part qualified

Hours 09.00 - 17.30
Salary Guidelines
£34k - £36k depending on experience

Private healthcare, 25 days holiday


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