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File Opener

4 months ago

Bolton, United Kingdom Keoghs Full time

The main responsibilities of a File Opener, to undertake a wide range of tasks, Working as part of the biggest support team in Keoghs. We are a fast paced, hardworking and target driven team.
The file opening team opens around 4000 files per month for all areas of the business and therefore completes work on all types of claims including Motor, Commercial Litigation, EL/PL, and for over 40 clients with individual requirements.
The role of the file opener will be to liaise via telephone to clients, courts and claimant Solicitors to obtain any necessary information then to open files within various different strict client deadlines.
The role requires the attention of the individual to identify the urgency of a new instruction, and input the required information into the case management system in order to prepare the file for immediate work by the Fee Earner. The file opening role includes assessing the information you have to determine which division it needs to be allocated to and which team using Specific client Guidance.
Three competency pay bands to progress through. A great opportunity to develop a vast amount of technical skills and knowledge and a great team for career development.

**Key Accountabilities**
- Ensuring that they always act in line with the Data Protection Act, To ensure compliance with the SRA Standards & Regulations
, and the Lexcel Manual
- Working together to process new instructions daily within SLA’s
- Ensure that they achieve their objectives
- Receiving all new instructions from the post room, and conducting an initial review to identify level of criticality, division and accident type
- Making calls where required, to clarify information or team allocation
- Inputting case details to system, ensuring accuracy and speed of allocation to fee earning team
- Prioritising own workload throughout the day depending upon criticality and time received
- Ensure a full traceability record of all files through the use of delivery spreadsheets
- Promptly and professionally dealing with queries received internally within Keoghs, or externally from clients
- May also be required to assist other functions within the Business Support Unit, with any of the following tasks:

- Administrative support
- Closing files on the case management system
- Sorting & distributing post, which may include transporting files between our Bolton offices
- Assisting Reception

Responsibilities are the likely to increase as confidence of the individual grows in order to help progress onto the next available role.
Working Hours
35 hours per week
Monday - Friday 9am - 5pm with 1 unpaid hour for lunch. This role is based in the Bolton office working 1 day in the office and 4 days from home.

**Experience, Skills and Qualifications**
- 5 or more GCSE Grade A-C including Maths & English
- Competent IT user
- Excellent organisation skills
- Ability to work under pressure to targets
- Excellent attention to detail
- Confident telephone manner
- Self-Motivated
- Ability to adapt to ever changing processes and grasp new work easily
- A great eye for detail & accuracy
- Confident in problem solving and able to work on their own initiative
- Must be able to demonstrate high standards in numeracy and literacy.
- Ability to work as part of a team
- Excellent communication skills
- Behaviours - displays a positive and professional attitude towards their work and colleagues in line with Keoghs Shared Behaviours
- Communication - ability to adapt communication style to ensure a mutual understanding is achieved both with customers and colleagues
- Planning & Organisation - ability to structure, manage and prioritise workload accordingly
- Adaptability - ability to adapt to different situations and tasks, whilst maintaining quality and service
- Quality of Service - to be able to demonstrate an understanding of all detailed aspects of the service and function, and how that contributes to the success of the division

Desirable:

- Data input experience
- Telephone experience
- Customer service experience

Values
Our culture is focussed on making Keoghs sustainable and successful for our people and clients, with this our five values are at the heart of everything we do;
Keoghs values
We are connected
We are Dynamic
We are Innovative
We succeed together

**Contract Type**
- Fixed Term

**Area**
- Legal Support Team

**Sub Area**
- Legal Support Team

**Office**
- Bolton - Parklands

**Closing Date**
- 17 Aug 2023