Administrator

6 months ago


Rotherham, United Kingdom Hillcare LTD - Broadacres Full time

**JOB DESCRIPTION**

**JOB TITLE**:Administrator

**REPORTING TO**:Home Manager

**JOB PURPOSE**:To be responsible for the smooth running of the administration of the Care Home.

**SKILLS, KNOWLEDGE AND QUALIFICATIONS**

**Required**:

- Good numerical and word processing skills
- Knowledge / experience of MS Word, MS Excel and MS Outlook
- Good communication and organisational skills
- Friendly, confident, well-presented and customer-focused
- Professional telephone manner
- Genuine interest in working within a caring environment
- An appreciation of need for confidentiality
- Satisfactory DBS check

**Desired**:

- Knowledge / experience of Sage Accounts
- Previous experience of accounting computer packages
- Previous experience of book-keeping / administration
- Team player
- Ability to work on own initiative

**MAIN RESPONSIBILITIES**

Administration:
1. Maintain accurate and complete financial records of the Care Home in line with Company policies and procedures, using computer and manual systems.

2. Prepare and issue regular Management Information Reports within the prescribed timescales.

3. Manage and maintain accurate records of Service User Personal Finance.

4. Fully complete all Sales Ledger functions using Sage software ensuring all invoices to Service Users, Local Authorities, PCT’s and/or persons/organisations so responsible are produced accurately and promptly.

5. Complete Sales Reconciliations to ensure accuracy of invoicing and reporting.

6. Ensure all banking is completed at least 3 days per week. Process all receipts from Social Services/PCT’s

7. Manage the Aged Debtors list to ensure that all debts are recovered timorously informing the Home Manager and Regional Manager of any potential bad debts.

8. Use our internal Careblox system to raise purchase orders and process supplier invoices.

9. Complete supplier statement reconciliations and prepare all payments to be authorised by the Finance Manager for final processing.

10. Maintain petty cash records accurately.

11. Ensure payroll information is collated accurately and send it to the payroll department for processing.

12. Maintain Staff attendance records.

13. Maintain complete files for Service Users (financial) and Staff Members (personnel) in line with the Company’s policies and procedures.

14. Provide administrative support to the Home Manager e.g. typing, filing, dealing with correspondence etc, if workload permits.

15. Operate office equipment such as fax, photocopier and computer as required.

16. Answer the telephone, respond to enquiries from Service Users and Visitors at Reception, and re-direct enquiries in a friendly and efficient manner.

17. Maintain stationery supplies.

18. Order and maintain records of Staff Members’ uniforms.

19. Arrange and calculate monthly stock takes and costs.

Communication:
20. Participate in Staff and Service User meetings, as and when required.

Marketing:
21. Show Visitors round the Care Home, in the absence of the Home Manager.

22. Prepare and display information leaflets and posters, send out brochures etc, as and when required.

Training and Development:
23. Attend mandatory training days/courses, on or off site, as and when required.

24. Maintain professional knowledge and competence.

Health and Safety:
25. Report immediately to the Home Manager, or Person in Charge, any illness of an infectious nature or accident incurred by a Service User, colleague, self or another.

26. Understand and ensure the implementation of the Care Home’s Health and Safety policy, and Emergency and Fire procedures.

27. Report to the Home Manager, or the Handyperson, any faulty appliances, damaged furniture, equipment or any potential hazard.

28. Promote safe working practice in the Care Home.

General:
29. Ensure that all information of confidential nature gained in the course of duty is not divulged to third parties.

30. Notify the Home Manager, or the Person in Charge, as soon as possible of your inability to work, and also on your return to work from all periods of absence.

31. Ensure the security of the Care Home is maintained at all times.

32. Adhere to all Company policies and procedures within the defined timescales.

33. Ensure all equipment is clean and well maintained.

34. Carry out any other tasks that may be reasonably assigned to you.

This Job Description indicates only the main duties and responsibilities of the post. It is not intended as an exhaustive list.

Hill Care Ltd reserves the right to amend this Job Description from time to time, according to business needs. Any changes will be confirmed in writing. Please note that you share with Hill Care Ltd the responsibility for making suggestions to alter the scope of your duties and improve the effectiveness of your post.

Please sign, print your name, and date below to indicate your acceptance of this Job Description.

**Signature.**

**Name. Date
- ..**

**Job Type**: Part-time
Part-time hours: 32.5 per week

**


  • Administrator

    5 months ago


    Rotherham, United Kingdom 2Fawcett Recruitment Full time

    Role: Administrator **Salary**: £23,000 Location: Rotherham Type: Permanent **Overview** 2fawcett are recruiting for An Administrator, to join a company located in Rotherham on a permanent basis. **The Role & Responsibilities of the Administrator** Utilise your organisational skills to provide efficiency and backbone to a very busy sales...

  • Administrator

    5 months ago


    Rotherham, United Kingdom 2Fawcett Recruitment Full time

    Role: Administrator Location: Rotherham Type: Permanent Hours: Mon-Thurs 9-5, Friday 9-4. **Salary**: £23,000 2fawcett are currently looking for an Administrator to join a growing business based in Rotherham. **Duties**: - Processing customers orders - Taking payments over the phone - Speaking to customers re products - Chasing delivery - General...

  • Administrator

    6 months ago


    Rotherham, United Kingdom Verus Recruitment Partners Full time

    Job Role: Administrator **Salary**: £20,000 - £21,000 (NLW) Location: Rotherham Contract: Permanent, Full time Verus Recruitment is delighted to be supporting an educational provider who is looking for an Administrator to join their vibrant team. The role requires you to work closely with the student support team. **Responsibilities**: - Support...

  • Administrator

    6 months ago


    Rotherham, United Kingdom Tate Recruitment Nottingham Full time

    **Office Administrator -ROTHERHAM** **£11.28ph** **Monday to Friday 8.30am-4.30pm 30 mins lunch!** **Duties**: - Sending service reports to customers - Uploading documents and using spreadsheets - Maintaining and updating records - Any other reasonable administration office tasks to ensure smooth running of the business **Experience required**: -...

  • Administrator

    7 months ago


    Rotherham, United Kingdom Bridge of Hope Full time

    **Job description**: We have an exciting opportunity for Administration Assistants to provide temporary admin support for a well-known Law Firm in South Yorkshire., - To undertake general administrative duties including printing, binding, bundling, scanning etc.

  • Administrator

    5 months ago


    Rotherham, United Kingdom Travail Employment Group Ltd Full time

    £24,350 per annum, depending on experience, Rotherham, permanent, early finish Friday, excellent training opportunities, retention bonuses, 30 days holiday inc bank holidays, Westfield healthcare, pension, free parking We have an exciting opportunity for an experienced Administrator to join the SHEQ (Health, Safety, Quality and Environmental) department of...

  • Administrator

    5 months ago


    Rotherham, United Kingdom Fitzwilliam Wentworth Estate Full time

    **Prospective Terms of Employment Job Title**: Estate Administrator **Accountable to**: Estate Manager **Primary Purpose**: To provide administration support including but not restricted to the duties outlined below: - Handling enquiries both within and outside the office relating to Estate interests such as purchase enquiries, boundary disputes,...

  • Administrator

    6 months ago


    Rotherham, United Kingdom Chase and Holland Full time

    **Administrator - Rotherham - £22,000 - £24,300** Chase & Holland are proud to be working with a well-established Rotherham based business, who are actively seeking an Administrator to support the Property Acquisition team. This is a fantastic company who make a real difference to people’s lives! You must be proactive, organised and self-motivated with...

  • Administrator

    5 months ago


    Rotherham, United Kingdom Chase and Holland Full time

    **Administrator - Rotherham - £24,000 - £25,000** Chase & Holland are proud to be working with a well-established Rotherham based business, who are actively seeking an Administrator to support the Property Acquisition team. This is a fantastic company who make a real difference to people’s lives! You must be proactive, organised and self-motivated with...

  • Administrator

    6 months ago


    Rotherham, United Kingdom Jiggle Asset Management LTD Full time

    **About us** Our client is a large and established company. Looking for a strong and tenacious administrator. Essential - **Must have experience working in a distribution, logistics or transport administrative environment**: - Good written and verbal communication skills - Numerate and literate (GCSE or equivalent) - PC literate - Have good problem...

  • Administrator

    6 months ago


    Rotherham, United Kingdom 2Fawcett Recruitment Full time

    Role: Administrator Location: Rotherham **Salary**: £22,000-£23,000 2fawcett are recruiting for a Administrator to join a great team in Rotherham, on a full-time, permanent basis. - Dealing with order processing and ensuring relevant information/pricing is input on to the customer orders and order confirmations are sent if required. - New product...


  • Rotherham, United Kingdom Yorkshire Talent Partners Ltd Full time

    **Commercial Administrator, Rotherham** Commercial Administrator required for a Rotherham based business who have been operating since the 1930's. Due to business needs, they are recruiting a suitably experienced Commercial Administrator to join an established team and to work under the Contracts and Commercial Support Team Leader. This Commercial...

  • Administrator

    5 months ago


    Rotherham, United Kingdom University of Sheffield Full time

    We have an exciting opportunity for an Administrator to work within our Administrative Team at the University of Sheffield’s Advanced Manufacturing Research Centre. We are a busy administrative team that deals with the everyday running of the AMRC group. On a daily basis, we process the purchase orders and deal with general enquiries from both customers...


  • Rotherham, United Kingdom Yorkshire Talent Partners Ltd Full time

    **Commercial Administrator, Rotherham** Commercial Administrator required for a Rotherham based business who have been operating since the 1930's. Due to business needs, they are recruiting a suitably experienced Commercial Administrator to join an established team and to work under the Contracts and Commercial Support Team Leader. This Commercial...

  • Sales Administrator

    5 months ago


    Rotherham, United Kingdom Inspire Resourcing Ltd Full time

    Inspire Resourcing are recruiting for a well-known supplier of equipment in their field to extend their team with a Sales Administrator. This is a full-time on-site role as a Sales Administrator in Rotherham. The Sales Administrator will be responsible for: - Customer service - Order processing - Sales support - Administrative assistance - The role...

  • Administrator

    5 months ago


    Rotherham, United Kingdom Essential Recruitment Full time

    **Administrator - Manvers S63 5DJ** We are currently working in partnership with a respected provider for ventilation in the Manvers area The role is varied between Customer Service & Sales Administrator, you will be responsible for both the administration and care of existing and new customer accounts This is a fantastic opportunity to join a...

  • Administrator

    5 months ago


    Rotherham, United Kingdom Staff 365 Recruitment Services Full time

    Staff365 are recruiting for an Administrator on a 12 week temp - perm contract basis for our client located in Rotherham. Immediate start available pending interview **Salary**: £12 phr - Paid weekly **Hours of work**: Monday - Thursday 08:30 -17:00 and Friday 08:30 -16:00 Responsibilities; Answering the telephone, general reception duties and assisting...

  • Sales Administrator

    4 weeks ago


    Rotherham, Rotherham, United Kingdom SC1 Recruitment Ltd Full time £24,500

    Job Title: Sales AdministratorCompany: SC1 Recruitment LtdJob Type: PermanentLocation: Rotherham, South YorkshireJob Description:We are seeking a highly skilled Sales Administrator to join our dynamic team. As a Sales Administrator, you will provide administrative support to the sales team and account managers, ensuring seamless order processing and timely...

  • Accounts Administrator

    6 months ago


    Rotherham, United Kingdom 2Fawcett Recruitment Full time

    **Role: Accounts Administrator** **Salary: up to £26,000** **Location: Rotherham** **Type: Full time, Permanent** 2fawcett's client are a nationwide, trend-driven business located in Rotherham and they're looking for an Accounts Administrator as the next addition for their team. They pride themselves on the quality of product and customer service for all...


  • Rotherham, United Kingdom Elevation Recruitment Group Full time

    Benefits AdministratorUp to £26,50012 Months Fixed Term ContractRotherham Elevation HR are delighted to be is recruiting a Benefits Administrator for a global company at their Rotherham site, on a 12 months fixed term contract. Benefits of a Benefits Administrator include:Hybrid WorkingFree Onsite Car ParkingImmediate Start Available24 Days Annual Leave...