Finance / Personal Executive Assistant

4 weeks ago

Leeds, United Kingdom Smmmile Full time

**Finance / Executive Personal Assistant**

Smmmile has an exciting new development opportunity within their growing team for a highly organised experienced individual to support the leadership team

**Responsibilities will include**:

- Confidential, professional, high-level administration service to the Leadership Team
- Arrange travel and accommodation and any hospitality as required
- Handling of confidential material
- Organising and prioritising work efficiently to ensure the smooth running of the office on a day-to-day basis including identifying opportunities to improve administrative processes and taking the initiative to suggest ways of working more efficiently

**The person**
- Proven work experience as a Personal Assistant with confidential responsibilities
- Discretion, trustworthiness and professionalism
- Excellent oral and written communication skills
- Organisational skills and the ability to multitask
- Ability to be proactive and take the initiative
- Confident, self-starter with a positive attitude and approach
- Flexibility and adaptability
- Excellent attention to detail is critical
- Confident working with office management systems, ERPs and MS Office.

You will be based between our or brand-new headquarters in the heart of the vibrant city of Leeds and homeworking. Providing administrative support to our Directors and Senior Management team. The ideal person for this role will provide exemplary organisation and structure to our day-to-day administrative tasks and will have a mature outlook and be committed to ensure confidentiality of the business. It is essential that you are an expert in Microsoft office include Excel as you will have the vision to further build and co-ordinate our current systems and processes. This role is a full time roll that will combine onsite and hybrid work

**BENEFITS INCLUDE**
- Competitive Salary
- Central Location / home working
- Generous cosmetic dental discounts for friends and family
- A day off to celebrate your birthday
- Excellent career pathways
- 25 days holiday plus bank holidays

**The Role**

You will work under the supervision of our Directors and Leadership Team to manage all administrative aspects of the business. You will be responsible for various day-to-day financial transactions and the keeping of accurate and compliant financial documents.

**Key Duties**:
**Finance**
- Lead contact and liaison with Company Accountant
- To take a lead on data inputting of financial transactions using various software
- Co-ordination of invoices and expenses in accordance with procedures
- Monitoring and reporting on multiple funding streams and budgets
- Work with Directors and Leadership Team on various tasks that support the day-to-day business
- Maintenance of internal financial systems.
- To support monthly payroll routine with the People Development Manager
- Reconciliation of monthly expenses
- Support the Group Manager in the reconciliation of Laboratory Fees
- Support the Group Manager in associate pay

**Personal Assistant**
- Co-ordinate company travel and meetings
- General assistant support to Leadership Team

**Systems**

**Salary**
- **Competative - depending on experience**

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Leeds, LS1 5EN

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