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Pa to Assistant Chief Executive

4 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

NHS AfC: Band 4

**Main area**
- Strategy and Integration
- **Grade**
- NHS AfC: Band 4
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-4442619-C**Site**
- Trust HQ, Nottingham City Hospital
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 per annum
- **Salary period**
- Yearly
- **Closing**
- 26/02/2023 23:59Job overview

Are you someone who wants a new challenge? If so, this post could be for you. We are looking for someone who is a team player and has a can do attitude to join our Integration Team.

This is a new post in the department and provides a great opportunity for someone to put their stamp on the role by providing a high standard of administrative and secretarial support to the Assistant Chief Executive, Business Manager, and our wider Integration team.

Whilst you will be employed by NUH and an integral member of the Integration team it is important to note that a lot of our work is outward facing and requires close liaison with colleagues within the Nottingham and Nottinghamshire Integrated Care System (ICS).

You will be expected to act as an ambassador for the directorate and organisation, complying with the Trust’s values and behaviours at all times. You will work well autonomously and be responsible for implementing administrative processes to support the effective running of the Integration team.

Main duties of the job
- To present a professional, welcoming and helpful image to staff, other organisations and the public.
- To provide secretarial and administrative support to the Director of Integration and other members of the wider Integration team as appropriate.
- To manage the diaries of the Director of Integration and other members of the team by co-ordinating and prioritising appointments taking the initiative where appropriate to rearrange meetings to ensure best use of time and raising instances where priorities conflict.
- To ensure that all paperwork (electronically and in paper form) are efficiently and effectively dealt with and is available when required.
- To maintain an awareness of ongoing issues in order to be able to tie up correspondence appropriately, chasing up actions prior to the meeting taking.

Working for our organisation

The post holder will have the opportunity to work closely with colleagues across the directorate. The Integration team is a part of the Trust’s Strategy directorate. The wider directorate includes:

- Strategy Team
- Commercial Team
- Transformation Team
- Major Projects; including:

- Tomorrow’s NUH
- National Rehabilitation Centre
- Maternity and Neonatal Redesign Programm

The post holder will have a base at Trust Headquarters, however the team work flexibly and will require working from all Trust locations, home and across partners within the ICS. The ability to be able to work flexibly and travel across all sites as required is a role requirement.
If you would like to find out more about the role and/or our team please contact

Detailed job description and main responsibilities

Whilst you will be employed by NUH and an integral member of the Integration team it is important to note that a lot of our work is outward facing and requires close liaison with colleagues within the Nottingham and Nottinghamshire wide Integrated Care System (ICS). The Integration team provides a coordinated approach on behalf of NUH to support appropriate engagement with key partners across the ICS.

You will be expected to act as an ambassador for the directorate and organisation, complying with the Trust’s values and behaviours at all times. You will work well autonomously and be responsible for implementing administrative processes to support the effective running of the Integration team.

Responsibilities will include:

- Ensure all communication is dealt with in a timely, efficient manner and deadlines are met, taking action, where appropriate, in the absence of the Director of Integration.
- To type correspondence, reports and other documents to a high standard and with due respect for confidentiality and corporate
- To research and prepare agendas, distribute papers and minute meetings when
- To develop and maintain close collaboration and co-operation with the wider Strategy Team and Executive Director PAs, ensuring that there are consistent administrative and IT systems, a common approach to developing skills and corporate
- To organise meetings which may involve co-ordinating the diaries of a number of senior staff from within and outside the Trust. This may include booking suitable venues, ordering refreshments, presentation aids,

Person specification

Essential

Essential criteria
- Good standard of education including minimum GCSE A-C in Maths and English;
- NVQ 3 Business Administration or equivalent experience;
- Proven clerical/ administrative experience within customer care environment;
- Experience of/ ability to produce meeting agendas/ documents to a high standard;
- Experience of