Finance & Office Administrator

6 months ago

London, United Kingdom QSix LLP Full time

**Finance & Office Administrator**

QSix, a leading alternative asset manager specialising in real estate & real estate debt is recruiting for a position of finance & office administrator within its London office, based in Jermyn Street, in the heart of Mayfair.

Your role will initially be full-time office based during handover/training period (expected 3 months) and will then move on to hybrid with a mix of working from home and in the office and will suit a well organised all-rounder who is numerate, literate and hard-working. Your role will comprise supporting the finance and operations team and would suit a person who has finance and office support experience and will be very hands on, working with a small team. You will be reporting to the Head of HR & Ops.

**JOB DESCRIPTION**

**FINANCE**:

- Monitoring of bank balances reconciliation and day-to-day cash management;
- Assisting with audit questions and being liaison between the auditors and finance team;
- Managing invoices payment process - handling payments/bank transfers and unpaid invoices requests, ensuring payments are authorised in a timely manner;
- Issuing and reconciling invoices on Xero accounting system;
- Compiling various reports and providing and reviewing data, proofreading and flagging inconsistencies;
- Providing information for board meetings, liaising with fund administrators and suppliers;
- Assisting and supporting the accounts team as required

**OFFICE**:

- Legal documents execution oversight
- Supporting the Ops team with answering call, booking travel, scheduling meetings, welcoming clients and supplies monitoring/ordering
- Maintaining filing systems
- First aider/fire warded duties, taking part in evacuation drills and training;
- Attending meetings and writing up minutes
- Performing other clerical duties such as filing, photocopying, binding, etc.

**Requirements**:

- Accounting knowledge required with strong numeracy skills, ideally part-qualified (AAT, CIMA, ACCA);
- Previous experience with Xero ideal, but not essential as training provided;
- Good working knowledge of PowerPoint, compiling presentations and Excel would be a big plus, further training will be provided;
- A knowledge of other standard software packages and the ability to learn company-specific software if required;
- Self-starter and team player with strong communication skills;
- Good attention to detail, flexibility and adaptability;
- Black belt in organisation - there is a lot to handle on a busy day and it will require someone who can organise their work in the most effective manner;
- Discretion and trustworthiness: you will often be handling confidential information;
- Excellent and fluent spoken and written English;
**What we offer**:

- Beautiful office with access to a private terrace in the heart of Mayfair, a few minutes’ walk from the Buckingham Palace, Piccadilly, Oxford Street, within walking distance of Victoria, Waterloo and Charing Cross stations;
- Workplace 3 tier pension scheme, private healthcare, critical illness insurance, income protection and life assurance;
- Weekly fresh organic fruit deliveries and monthly chair massages;
- Working with a team of great people, who are open, sociable and supportive;
- Company with offices in London, Farnham and Berlin;
- We pride ourselves in strong values and corporate responsibility;
- Great management team, who are demanding but fair and reward and support hard-working, loyal people;
**Details**:

- Full time, permanent position with working hours 9am - 5.30pm Monday to Friday including one-hour lunch break;
- 25 days annual leave plus the statutory bank holidays and 1 extra day for each 3 years completed service;
- Annual gross salary of £33,000 plus bonus and benefits;

**Salary**: £33,000.00 per year

**Benefits**:

- Life insurance
- Private medical insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: Hybrid remote in London

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