Bas: Senior Case Administrator Omu

2 weeks ago

Stafford, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 273048**Salary**:

- £28,477**Job grade**:

- Executive Officer- HMPPS Band 4**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at HM Prison Stafford Stafford, ST16 3AWAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is an Administrative job in an establishment.

This role is particularly designed for Local Establishments with a high churn.

**Summary**

This role acts as a Senior Case Administrator reporting direct to the Band 5 Hub Manager. The role involves the checking and compilation of various mandated processes within the OMU department’s Case Administration team.

The job holder will act as deputy to the Band 5 Hub Manager in regard to Custody work and will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs.

In addition to the standard case administrator role, the role involves the management of an allocated caseload.

This is a non-operational job with no line management responsibilities. This role is rotational.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Organise, produce and maintain accurate records for the area of work e.g. checklists etc.
- Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:

- Discharge Report / Pre-Discharge Report
- Release on Temporary License (ROTL)
- Home Detention Curfew (HDC)
- Offender Assessment and Sentence Management (OaSys)
- Multi-Agency Public Protection Arrangements (MAPPA)
- Re-categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Multi-Agency Risk Assessment Planning (MARAP)
- Adjudications
- Indeterminate Sentence Prisoners
- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Prisoner Fines
- Foreign Nationals/Deportation/Immigration
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Ensure completion of mandatory daily tasks list and tasks have been allocated fairly within the team.
- Ensure all release and transfer paperwork has been completed by the team.
- Will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs
- Act as a SPOC for all communications to the team, prioritise and distribute to the appropriate person or relevant department in the establishment e.g. managing custody inbox/OMU inbox.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared e.g. liaison with PPCS case managers for specific parole cases.
- Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required e.g. Data quality, Caseload databases, HDC Logs etc.
- Arrange any meetings including the preparation of paperwork, minutes and action points e.g. Monthly OMU Meetings, IRMT.
- Act as specialist administrator and continue to develop skills and understanding of all processes. Lead on the accommodation and assimilation of new processes or policy within the function.
- Develop training guides and aid memoirs to use in developing and training junior colleagues.
- Act as a mentor/induction co-ordinator for all new starters within the function, working to develop their initial skill set and work to increase knowledge and capability. Identify any areas of concern/deficit and advise the hub manager at the earliest opportunity.
- In conjunction with the Hub Manager to review new and existing process and provide specialist advice and consultation to Head of Department for and during discussions about new process and planning decisions.
- Investigate and report upon administrative errors within the department adopting an objective problem solving approach to issue resolution.

Undertake other management/administrative tasks including:

- Complete monitoring returns for the area of work e.g. liaison with Hub Manager.
- Prepare paperwork for checking by their manager, conducting 20% of all initial checks as required and reporting trends and developing solutions for presentation to the Hub Manager. Completing 2 day checks.
- When required, attend meetings on behalf of their unit.
- As senior administrator, work to deliver innovation and change.
- Working alongside and informing/advising the Hub Manager during annual staff appraisals.
- Ad hoc roles and responsibilities as required

The duties/responsibilities listed above describe the

  • Case Administrators

    5 days ago

    Stafford, United Kingdom Ministry of Justice Full time

    Salary 1 - £22,096 - £24,718 Number of jobs available 1 - 4 Detail of reserve list 1 - 12 Months Region 1 - West Midlands City/Town 1 - Stafford Building/Site 1 - NMS Units 8 Frank Foley Way, ST16 2ST Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 2 National Post Type 1 - Permanent Working Pattern 1 - Full Time, Part Time Role Type...

  • Case Administrators

    5 days ago

    Stafford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 348442**Salary**: - £22,096 - £24,718- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- This position is based at NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time, Part-time**Number...

  • Case Administrators Pre-release Teams

    7 days ago

    Stafford, United Kingdom Ministry of Justice Full time

    **Case Administrators Pre-Release Teams - 72106** **£19,087 - £23,182** **Stafford**: **Overview of the job** This is an administrative job within the Probation Service. **Summary** The job holder will provide administrative support within the Probation Service (PS), ensuring that staff and people on probation are supported through efficient processes,...

  • Mortgage Administrator

    5 days ago

    Stafford, United Kingdom Stafford Railway Building Society Full time

    **Purpose of the Position** To support the Mortgage Department by completing mortgage administration with a high level of accuracy, adhering to quality assurance and operational processes. This role, initially focused on being competent in all aspects of mortgage administration will provide the potential to progress into a trainee underwriter position....

  • Junior Database Administrator Dba

    4 days ago

    Stafford, United Kingdom Experis LTD Full time

    **Infrastructure Engineer - Database Administrator** **Essential DBA Experience in**: - **SQL and some exposure to Oracle**: - **Microsoft Server 2012/2016**: - **Experience of supporting server deployments activities through a development, design, test and implementation lifecycle**: - **Test recovery and restore back ups** **Specialisms in any of the...

  • Property Administration Assistant

    6 days ago

    Stafford, United Kingdom G2 Legal Limited Full time

    A great opportunity has arisen for a property administrator to join a reputable law firm within its Stafford Office. This role does require at least 6 months experience of working as an administrator within a residential conveyancing department. The firm:Our client is a reputable firm with over 14 offices throughout the West Midlands and beyond. It...

  • Property Administration Assistant

    1 week ago

    Stafford, United Kingdom G2 Legal Limited Full time

    A great opportunity has arisen for a property administrator to join a reputable law firm within its Stafford Office. This role does require at least 6 months experience of working as an administrator within a residential conveyancing department. The firm:Our client is a reputable firm with over 14 offices throughout the West Midlands and beyond. It...

  • Properties Administration Assistant

    2 weeks ago

    Stafford, Staffordshire, United Kingdom G2 Legal Limited Full time

    A great opportunity has arisen for a property administrator to join a reputable law firm within its Stafford Office. It invests in its employees and will offer support and training to those who want to progress. As a property legal administrator within the team you will provide full support to the solicitors to enable them to operate efficiently along with...

  • Medical Education Administrator

    14 hours ago

    Stafford, United Kingdom Midlands Partnership NHS Foundation Trust Full time

    KEY RESPONSIBILITIES To work with the Senior Medical Education Administrator to co-ordinate the administration of the Mental Health Undergraduate Medical Students from Keele and Aston University, liaising with the Trust's Undergraduate Leads and the Undergraduate Managers at Keele and Aston Universities as is necessary. To support the College Tutors to...

  • Property Administration Assistant

    2 weeks ago

    Stafford, Staffordshire, United Kingdom G2 Legal Limited Full time

    Job Description A great opportunity has arisen for a property administrator to join a reputable law firm within its Stafford Office. This role does require at least 6 months experience of working as an administrator within a residential conveyancing department. The firm: Our client is a reputable firm with over 14 offices throughout the West Midlands and...

  • Senior Engineer

    1 week ago

    Stafford, United Kingdom Eden Brown Remote Work Freelance Full time

    Senior Engineer Hybrid Role - 2 days WFH, 3 days office ST5 1BL /on site based Rate : 32.50 Umbrella Monday to Friday - 37 hours per week 6 month contract , with the possibility of an extension . Senior Engineer required for a Large Local Authority , Main Purpose of Job: To lead with the support in all car parking matters and undertake key engineering...

  • Deprivation of Liberty Safeguards Administrator X2

    4 days ago

    Stafford, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Temporary Deprivation of Liberty Safeguards Administrator x2** **Reference no: Staffordshire 5230533** **Pay rate: £12.02 per hour PAYE** **Role Length: This opening assignment is for 6 months** **A DBS disclosure is listed as a requirement for this role; however the level of disclosure has not been specified by the...

  • Property Administration Assistant

    7 days ago

    Stafford, Staffordshire, ST16, Stafford, United Kingdom G2 Legal Limited Full time

    A great opportunity has arisen for a property administrator to join a reputable law firm within its Stafford Office. This role does require at least 6 months experience of working as an administrator within a residential conveyancing department. The firm:Our client is a reputable firm with over 14 offices throughout the West Midlands and beyond. It invests...

  • Business Support Officer

    14 hours ago

    Stafford, United Kingdom Staffordshire County Council Full time

    Job Introduction One post until December 2024, primarily based within Health & Care Support Business and Executive Support Service (BEST) **Interviews to take place Thursday 1st June 2023.** Flexibility is required to support other areas within the wider Business and Executive Support Service when required, to meet priority demands. This will enable you to...

  • Legal Officer

    14 hours ago

    Stafford, United Kingdom Staffordshire County Council Full time

    We are looking to recruit a Legal Officer to work within our Education, Litigation, Insurance and Pensions team, primarily working within Insurance Litigation. This is ideal if you have some civil litigation experience. You must be an Associate Member of CILEX (i.e. you must have completed the CILEX Level 3 Professional Diploma in Law and Practice), or be a...

  • Operations Senior Business Support Administrator

    3 days ago

    Stafford, Staffordshire, United Kingdom Essential Employment Full time

    Business Support Administrator needed in Stafford Paying £11.Full time hours on a temporary basis Reception duties Working specifically administrating the Household Support Fund Professionals Referral Scheme Essential Employment is acting as an Employment Business in relation to this vacancy.

  • Senior Windows Engineer

    3 weeks ago

    Stafford, United Kingdom Rubicon Consulting Full time

    Rubicon Consulting is currently recruiting for a Senior Windows Engineer on a Permanent Basis, based in Staffordshire. Role Summary Across project lifecycles, the role is to contribute to and/or supervise the following: * High-level and low-level design documents, test specifications, maintenance manuals. * Installation of (as dictated by customer...

  • Senior Windows Engineer

    1 week ago

    Stafford, United Kingdom Rubicon Consulting Full time

    Rubicon Consulting is currently recruiting for a Senior Windows Engineer on a Permanent Basis, based in Staffordshire.Role SummaryAcross project lifecycles, the role is to contribute to and/or supervise the following: * High-level and low-level design documents, test specifications, maintenance manuals. * Installation of (as dictated by customer...

  • Senior Business Support Officer

    14 hours ago

    Stafford, United Kingdom Staffordshire County Council Full time

    Job Introduction **37 hrs per week Monday - Friday** Business & Executive support offer a range of administration services to the organisation and is flexible to meet demand and support the delivery of the service priorities. Having a range of skills including good computer skills, customer services and an ability to support and manage people in their roles...

  • Mpft Digital Lead Administrator

    6 days ago

    Stafford, United Kingdom Midlands Partnership NHS Foundation Trust Full time

    Coordinate access for confidential waste collections and/or supporting redundant equipment disposal as and when required. Assist in the production of routine and ad hoc documentation as required using a range of software packages. Responsibility for processing orders of equipment into the systems to an agreed level, both via S&SHIS and directly with external...