Accounts Payable Assistant

6 months ago


London, United Kingdom Encyclis Full time

Overview:
**Accounts Payable**
- Matching of all supplier invoices to corresponding PO’s and Delivery notes
- Process invoices on the accounting systems (PeopleSoft)
- Ensure all Suppliers/Vendors are correctly set up on the accounting system
- Support with Supplier Queries i.e. payment queries/ reconciling statements
- Record VAT correctly (exposure to intra EU and reverse charge accounting of VAT an advantage)
- Ensure standardization of practice across the entities and consistency with corporate policies and practices
- Maintain the accounting records in an orderly and timely manner

**Responsibilities**:
**Supplier Payment Processing**
- Preparation of invoices for approval prior to payment
- Support the submission of RCT payment authorizations
- Preparation of weekly payment run for authorization
- Entering approved staff expenses and reconciling to the underlying receipts
- Reconciling approved credit card reports and booking into the accounting system

**Reconciliations**
- Ensure allocations of payments and receipts working with the necessary people to correct any errors
- Weekly bank reconciliation of bank accounts
- Ensure the AR and AP ledgers are maintained and cash is properly allocated
- Reconcile AR and AP to General ledger

**Accounts Receivable**
- Ensure all daily/weekly/monthly tasks are identified and completed as required
- Upload (from 3rd party platforms) the necessary data to process the weekly billing run
- Weekly reporting of AR ageing
- Deal with Level 1 queries from customers
- Assist in month, quarter and year end close processes, as necessary
- Post any deferred transactions

**Support **Period End Reporting**
- Support a review period end VAT, AR & AP balance sheet reconciliations to ensure they are complete and up-to date and any differences reconciled
- Assist in ensuring all Inter-company balances in the AR and AP ledgers are identified and re-classed to the correct GL accounts
- Reconcile payments to VAT returns and support in the preparation of the VAT return and Interstat returns as and when required
- Support the Interco reconciliation process
- Support the revenue reconciliation process
- Assist in the timely submission of monthly cash flow forecasts.

**Other duties**
- Liaise with the purchasing manager and review purchase orders
- Prepare ad hoc analysis as requested
- Support and contribute to ensuring the correct operation of the purchase order processing system
- Assist in identifying processes improvements
- Suggest and support opportunities for operational improvement
- Liaise with the local finance director to ensure that appropriate finance controls are in place and working

Qualifications:

- A minimum of two years’ experience in a comparable role
- Excellent communication skills
- An accounting technician qualification or similar would be an advantage
- Strong experience using accounting systems (PeopleSoft would be an advantage)
- Good time management and organisational skills / High attention to detail
- Ability to work independently with mínimal supervision under rigid time constraints
- Possess a high degree of initiative, self-motivation, commitment and resourcefulness
- Ability to deliver customer service that meets or exceeds customers' expectation
- Experience in the operation of VAT would be an advantage
- Strong Excel skills will be beneficial to support analysis



  • London, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Accounts Payable Assistant - Temp 5 weeks - £16.00 per hour - London/Office Based** Oil company is seeking an experienced Accounts Payable Assistant to support their Finance team at their London offices. **This is a temporary role to start ASAP for an initial 5 week period and will pay £16.00 per hour PAYE.** The Accounts Payable...


  • London, Greater London, United Kingdom Payable Full time

    As a Financial Operations and Treasury Management Specialist at Payable, you'll be responsible for generating new business opportunities through precise outreach across channels.Key responsibilities include:Generating new business opportunities through precise outreach across channels.Achieving and exceeding monthly, quarterly, and annual meeting...


  • London, United Kingdom Howett Thorpe Full time

    £14 - £16 per hour - London - Posted 16 hours ago Temporary HT15059 Salary : £14 - £16 per hour Our client is a well-known and expanding business based in London who are seeking an Accounts Payable Assistant to join their Accounts team on an on-going temporary basis. To be successful in this role, you will have a proven track record in Accounts...


  • London, Greater London, United Kingdom Payable Full time

    We're seeking an Outbound Sales Professional to join our team at Payable. As an Outbound Sales Professional, you'll be responsible for generating new business opportunities through precise outreach across channels.Key responsibilities include:Generating new business opportunities through precise outreach across channels.Achieving and exceeding monthly,...


  • London, Greater London, United Kingdom Payable Full time

    At Payable, we're looking for a Business Development Representative (BDR) to join our team. As a BDR, you'll play a key role in generating new business opportunities through precise outreach across channels.Key responsibilities include:Generating new business opportunities through precise outreach across channels.Achieving and exceeding monthly, quarterly,...


  • London, United Kingdom Frasers Hospitality Full time

    **Role**:Accounts Payable Assistant** **Location**:South Kensington, London - Hybrid Working available (3 days per week in the office)** **Salary**:Competitive plus generous benefits** A great opportunity has arisen to join the finance team at our offices in Central London as an Accounts Payable Assistant. Assisting the Accounts Payable Manager with all...


  • London, United Kingdom CV-Library Full time

    The role of Accounts Payable Assistant is a great opportunity for a candidate who is looking for a stable role in a well established business. The successful candidate must have previous accounts payable experience and has to be able to commute to the offices in Richmond 5 days per week. Client Details My client is based in Richmond upon Thames and offers...


  • London, United Kingdom Pertemps Network Group Full time

    **Job Description**: **_“Everyone is a customer for somebody, or a supplier to somebody.” W. Edwards Deming. _** Sheridan Maine is partnering with a recognised leader in its field to find a talented and detail-oriented temporary Accounts Payable Assistant. This is a fantastic opportunity to contribute to the financial operations of a prominent company...


  • City of London, United Kingdom Hays Accounts and Finance Full time

    Your new companyOur healthcare consultancy firm is dedicated to delivering innovative solutions that improve patient care and operational efficiency in healthcare organisations. We pride ourselves on our expertise, commitment to excellence, and the positive impact we make on the healthcare sector.Your new roleAs an Accounts Payable Clerk, you will play a...


  • London, United Kingdom Page Personnel Full time

    Accounts Payable Assistant for an international payables team - Team role within London based international financial services organisation **About Our Client**: Large international financial services organisation with head quarters in London (Canary Wharf). Working as part of a team, your role will be broad in scope and duties will include: - Processing...

  • Accounts Payable

    6 months ago


    London, United Kingdom Marks Sattin Full time

    **Initial 3 month contract for an Accounts Payable Assistant for a live events company based in Central London.** The role is hybrid - 2 days per week in the office and they require assistance for a period of high workload. **The Accounts Payable Assistant will be reponsible for**: - Process outgoing payments in compliance with financial policies and...


  • London, United Kingdom CV-Library Full time

    The Accounts Payable Assistant will be responsible for assisting the finance department in managing, processing and troubleshooting various accounts and transactions. This role is ideal for an entry-level individual with an interest in design and finance. Client Details Our client is a sizeable property design studio headquartered in London. The company...


  • London, United Kingdom Pertemps Network Group Full time

    **Job Description**: **“It’s all a process. The release. The courage. The unveiling. The growth. The awakeningLife.”** Sheridan Maine is proud to represent a hospitality organisation based in central London. Due to an increased workload and upcoming projects, they are seeking an Accounts Payable Assistant to join their dynamic finance team on a...


  • London, United Kingdom Sheridan Maine Full time

    **Job Details**: **_“Everyone is a customer for somebody, or a supplier to somebody.” W. Edwards Deming. _** Sheridan Maine is partnering with a recognised leader in its field to find a talented and detail-oriented temporary Accounts Payable Assistant. This is a fantastic opportunity to contribute to the financial operations of a prominent company and...


  • London, United Kingdom Simply360 Search Full time

    Our client, a London-based marketing communications agency that works with exciting start up businesses, has an opening for a Accounts Payable Assistant to join their finance team based in Central London on a hybrid basis. As the Accounts Payable Assistant you will be supporting the day-to-day transactions, including expenses and payroll along with...


  • West London, United Kingdom Tiger Recruitment Ltd Full time

    Are you a detail-oriented and organised individual with a passion for finance and accounting? Join our client, an esteemed mid-market private equity firm located in the vibrant West End of London as an Accounts Payable Assistant. This is an important role for their finance team that will see you take on responsibility for the accounts payable function for...


  • London, United Kingdom English-Speaking Union Full time

    **Accounts Payable Assistant** **Location**:London (with hybrid working and a minimum of two days per week in the office) **Contract**:Initial 4 Month Fixed-Term Contract with the possibility of extension **Working Hours**:Part-Time: 21 hours per week (4 days a week) **About Us** Since its foundation in 1918, the English-Speaking Union (ESU) has been...


  • London, United Kingdom Pertemps Network Group Full time

    **Accounts Payable Assistant**: - 387148442**£30,000 - £32,000 Per Annum** - Full Time**Permanent** **London, Greater London** **Accountancy** **Job Description**: **_“Success is a process, not an event.” Gary Halbert._** Join a global and innovative organisation at the forefront of its industry. With a commitment to excellence and a dedication to...


  • London, United Kingdom King Edward VII's Hospital Full time

    **What we are looking for**: **Job Title**: Accounts Payable Assistant **Department**: Finance **Salary**: £26,000 per annum - Negotiable depending on experience **Hours**: 37.5 Monday to Friday 9am -5pm **Location Type**: On-Site **Contract**: Permanent Are you a detail-oriented individual with a passion for accurate financial processing? Do you...


  • London, United Kingdom Rhubarb Hospitality Collection Full time

    **Accounts Payable Assistant** - £24 - £26k depending on experience - Support office for Global Hospitality Business - Ongoing training, management development programme and study support **Founded over 20 years ago, **Rhubarb Hospitality Collection**_ _**create and deliver food and beverage experiences across an array of events and iconic locations in...