Ifa Administrator

3 weeks ago

Glasgow, United Kingdom Independent Resourcing Consultancy Full time

**IFA Administrator**:

- Job Reference: 1451
- Date Posted: 4 August 2023
- Recruiter: Independent Resourcing Consultancy
- Location: Glasgow
- Salary: £18,000 to £26,000
- Sector: Administration, Client Services
- Job Type: Permanent
- Contact: Jon Minns
- Telephone: 07854851535

**IRC is proud to working with one of the UK’s leading Independent Financial Planning firms. They currently have a number of openings for IFA Administrators (Financial Planning Administrators) to join various regional offices throughout the country. As such they are currently recruiting for their Glasgow office.**

**Role Description**

To provide pre and post-sales support to the Financial Advisers. To ensure that client documentation/requests are accurately processed and completed within the required time scales; and in accordance with the compliance guidelines as defined by the Company. To provide a high level of support to clients in an efficient, compliant and professional manner.

**Key Responsibilities**
- Compile client meeting packs containing documentation such as, but not limited to, valuations, client agreement, fact find, risk questionnaire and profile for the Adviser to use at client meetings.
- To post client documentation to the client or product providers as appropriate.
- To issue signed letters of authority to providers and obtain standard policy information. Update client policy records on receipt of information on Intelligent Office.
- To accurately maintain client personal details and policy information and update on Intelligent Office.
- Deal with and respond to written, telephone and electronic general enquiries for IFAs, colleagues, clients and providers.
- Provide clients with timely and accurate information and obtain any new business information and existing policy information from clients where required.
- Maintaining relationships and contacts with providers to ensure a professional service
- Deal with any resulting fee and commission queries from the Finance Department
- To produce accurate, regular and ad-hoc client valuation schedules, and input into Intelligent Office.
- To operate and manage an effective diary within Intelligent Office to ensure that all activities are planned for and carried out in a timely manner.
- To ensure that Advisers and the Operations Manager are informed of any client related events and issues in a timely manner.
- To provide cover and carry out duties for other Administrators in the team, in their absence.
- Where necessary:
- Answering the telephones in a professional manner, conforming to Company standards
- To be responsible for the opening, scanning and distributing the post working within the company timescales
- Ensuring all scanning of hard copy files is completed accurately /readable
- Shredding documents as and when required
- To report any compliance issues or suspected compliance breaches to the Compliance Manager as soon as they are made aware of them.
- To operate within and conform to the Company’s existing and continually developing operating systems and procedures and contribute to their further development where required, through participation in Procedural Workgroups.
- Projects - carry out projects as required by the business which may include the following key areas
- Intelligent Office
- Platforms / Providers
- Investment Committee
- New Business
- To carry out any other reasonable duties as requested by line management or directors.

**Experience / Skills Required**:

- Excellent communication skills both written and verbal
- Client centric in approach
- Organised and highly motivated
- Good levels Industry knowledge
- Good attention to detail
- Accurate data entry and record keeping skills

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